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Stock Transfer Certificate

Stock Transfer Certificate Template for India

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Key Requirements PROMPT example:

Stock Transfer Certificate

"I need a Stock Transfer Certificate for transferring 5,000 equity shares from an individual shareholder to a corporate entity, with the transfer scheduled for March 15, 2025, including necessary SEBI compliance clauses as it's for a listed company."

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Document background
A Stock Transfer Certificate is a mandatory document required under Indian corporate law when shares are transferred between parties. It serves as conclusive evidence of the share transfer transaction and must comply with the Companies Act, 2013, along with other applicable regulations such as SEBI guidelines for listed companies and state-specific stamp duty laws. The certificate is issued after verifying the share transfer deed, payment of consideration, and necessary approvals. It includes critical information such as the identities of the transferor and transferee, share details, transfer date, and consideration amount. This document is particularly important for maintaining accurate shareholder records, establishing clear ownership trails, and ensuring regulatory compliance in share transfer transactions.
Suggested Sections

1. Certificate Header: Company name, registration number, and registered office address

2. Certificate Number: Unique identifier for the transfer certificate

3. Transferor Details: Full name, address, and folio number of the person/entity transferring the shares

4. Transferee Details: Full name, address, and new folio number (if applicable) of the person/entity receiving the shares

5. Share Details: Number of shares, share class, distinctive numbers, certificate numbers, and nominal value

6. Consideration: Amount paid for the transfer of shares

7. Transfer Date: Effective date of the share transfer

8. Declaration of Transfer: Formal statement confirming the transfer of shares

9. Authentication: Company seal, authorized signatory details and signatures

Optional Sections

1. Transfer Restrictions Declaration: Required when shares are subject to any transfer restrictions or lock-in period

2. Tax Clearance Statement: Required when transfer needs tax authority clearance

3. Board Approval Reference: Required when transfer needed specific board approval

4. Power of Attorney Reference: Required when transfer is executed through a power of attorney

5. SEBI Compliance Statement: Required for listed company share transfers

6. Foreign Exchange Declaration: Required when transfer involves non-resident Indians or foreign nationals

Suggested Schedules

1. Share Certificate Details: Copy or details of original share certificates being transferred

2. Board Resolution: Copy of board resolution approving the transfer (if applicable)

3. Transfer Deed: Copy of executed share transfer deed (Form SH-4)

4. Supporting Documents: List and copies of KYC documents, tax clearances, or other supporting documentation

5. Payment Details: Details of consideration payment and proof of payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






















Clauses















Relevant Industries

Financial Services

Banking

Technology

Manufacturing

Retail

Healthcare

Real Estate

Energy

Telecommunications

Professional Services

Infrastructure

Consumer Goods

Education

Agriculture

Mining

Relevant Teams

Legal

Corporate Secretarial

Finance

Compliance

Corporate Affairs

Risk Management

Investment

Corporate Governance

Shareholder Services

Registry Services

Relevant Roles

Company Secretary

Legal Counsel

Corporate Lawyer

Compliance Officer

Share Transfer Agent

Board Director

Chief Financial Officer

Finance Manager

Corporate Affairs Manager

Legal Manager

Investment Officer

Risk Manager

Registrar and Transfer Agent

Corporate Governance Officer

Financial Controller

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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