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Same Name Affidavit for Indonesia

Same Name Affidavit Template for Indonesia

A Same Name Affidavit is a formal legal declaration document used in Indonesia to officially confirm that multiple variations of a person's name refer to the same individual. This document, governed by Indonesian civil administration laws and notarial regulations, serves as an official verification tool to resolve issues arising from name variations in official documents. The affidavit must be executed before a qualified Indonesian notary public and includes detailed personal information, all name variations, and supporting documentation to establish the connection between different versions of the name.

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What is a Same Name Affidavit?

The Same Name Affidavit is a crucial legal instrument in Indonesian civil administration, designed to address challenges arising from name variations in official documentation. This document becomes necessary when an individual needs to establish that different versions of their name (due to spelling variations, transliteration differences, or cultural naming practices) all refer to the same person. Common situations requiring this affidavit include banking transactions, property dealings, immigration processes, or employment verification. The document must comply with Indonesian notarial law and civil administration regulations, particularly Law No. 24 of 2013 on Civil Administration and Law No. 2 of 2014 on Notary Position. Supporting documents such as identification cards, passports, and birth certificates typically accompany the affidavit to provide evidence of the name variations.

What sections should be included in a Same Name Affidavit?

1. Title and Declaration Header: Formal title 'SAME NAME AFFIDAVIT' and statutory declaration opening

2. Declarant Details: Full personal information including current legal name, place/date of birth, nationality, occupation, and current address

3. Primary Declaration: Clear statement that all name variations refer to the same person (the declarant)

4. Name Variations: List of all different name spellings/variations that appear in official documents

5. Document References: Specific mention of official documents where different name variations appear

6. Reason for Variations: Explanation of how or why different name variations occurred

7. Truth Statement: Formal declaration that all statements made are true and accurate

8. Legal Warning: Statement acknowledging the legal consequences of making false declarations

9. Execution Block: Space for declarant's signature, date, and notary authentication

What sections are optional to include in a Same Name Affidavit?

1. Religious Name Change: Section explaining name changes due to religious conversion or practices

2. Marriage Related Changes: Section detailing name variations due to marriage or divorce

3. Professional/Academic Usage: Section explaining different name usage in professional or academic documents

4. Foreign Language Variations: Section explaining variations due to translation or transliteration into different languages

5. Historical Usage Timeline: Chronological timeline of when different name variations were used

What schedules should be included in a Same Name Affidavit?

1. Identity Document Copies: Copies of all relevant identification documents showing name variations (KTP, passport, birth certificate, etc.)

2. Supporting Document List: Comprehensive list of all attached documents that show different name variations

3. Witness Statements: If applicable, written statements from witnesses confirming the different name usage

4. Official Translation Records: If applicable, certified translations of documents showing name variations in different languages

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Indonesia

Publisher

Ƶ

Document Type

Affidavit

Cost

Free to use
Relevant legal definitions




















Clauses















Relevant Industries

Banking and Financial Services

Legal Services

Government Administration

Education

Healthcare

Real Estate

Immigration Services

Insurance

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Relevant Teams

Legal

Compliance

Human Resources

Administrative Services

Risk Management

Document Control

Corporate Secretariat

Identity Verification

Customer Due Diligence

Global Mobility

Relevant Roles

Legal Counsel

Compliance Officer

Human Resources Manager

Bank Officer

Immigration Officer

Civil Registration Officer

Notary Public

Corporate Secretary

Risk Management Officer

Identity Verification Specialist

Document Control Officer

Administrative Manager

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