The New Hire Form serves as a fundamental document in the Indonesian employment context, designed to initiate and formalize the employment relationship between an organization and its new employees. This document is typically used at the commencement of employment, after a successful recruitment process and before or on the employee's first day of work. It incorporates all essential elements required by Indonesian labor law, including the key provisions of Law No. 13 of 2003 on Manpower and its amendments under the Omnibus Law. The form includes mandatory disclosures about employment terms, benefits, and social security requirements, while also securing necessary consents for personal data processing under Law No. 27 of 2022. It serves both as a legal compliance tool and as a reference document containing key employment terms and conditions.
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1. Employee Information: Personal details including full name, ID number (NIK), date of birth, address, contact information, and emergency contact details
2. Position Details: Job title, department, reporting relationship, work location, and employment status (permanent/fixed-term)
3. Employment Terms: Start date, probation period if applicable, working hours, and work schedule
4. Compensation: Basic salary, allowances, and payment schedule
5. Benefits: Mandatory benefits including BPJS Healthcare and Employment, annual leave entitlement, and other company-provided benefits
6. Job Description: Main duties and responsibilities of the position
7. Code of Conduct: Basic workplace rules and expectations, including confidentiality obligations
8. Data Privacy Consent: Employee's consent for personal data processing as per Law No. 27 of 2022
9. Declaration: Employee's confirmation of information accuracy and agreement to terms
10. Signature Block: Space for employee and employer signatures, dates, and company stamp
1. Non-Competition Clause: Used for senior positions or roles with access to sensitive information, restricting post-employment competition
2. Intellectual Property Rights: Used for creative, technical, or R&D positions, establishing ownership of work products
3. Mobility Clause: Used when the role may require relocation or travel between company locations
4. Commission Structure: Used for sales positions or roles with variable compensation
5. Remote Work Provisions: Used for positions allowing work from home or remote working arrangements
6. Language Proficiency Requirements: Used for positions requiring specific language skills
1. Schedule 1: Detailed Job Description: Comprehensive list of duties, responsibilities, and performance expectations
2. Schedule 2: Benefits Details: Detailed breakdown of all company benefits and eligibility criteria
3. Schedule 3: Company Policies: Key company policies that form part of the employment terms
4. Appendix A: Required Documents Checklist: List of documents the employee must submit (certificates, ID copies, etc.)
5. Appendix B: Confidentiality Agreement: Detailed confidentiality terms and obligations
6. Appendix C: Employee Handbook Acknowledgment: Confirmation of receipt and understanding of company handbook
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Professional Services
Construction
Mining
Agriculture
Hospitality
Telecommunications
Transportation
Energy
E-commerce
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Administration
Production
Quality Assurance
Supply Chain
Business Development
Compliance
Relevant Roles
Chief Executive Officer
Department Manager
HR Manager
Software Engineer
Account Executive
Sales Representative
Administrative Assistant
Financial Analyst
Operations Manager
Production Supervisor
Marketing Coordinator
Customer Service Representative
Research Analyst
Project Manager
Legal Counsel
Data Scientist
Business Development Manager
Quality Control Specialist
Supply Chain Manager
Technical Support Engineer
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