The New Employee Details Form is a crucial document used during the onboarding process for all new hires in Indonesia. It serves as the primary tool for collecting essential information required by Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. The form must be completed at the commencement of employment and includes sections for personal information, employment details, social security registration, tax information, and other relevant data needed for statutory compliance. This document helps ensure that both employer and employee meet their legal obligations while facilitating proper record-keeping and administration of employment benefits. It's designed to comply with data protection requirements while gathering all necessary information for various administrative purposes, from payroll setup to social security registration.
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1. Personal Information: Basic details including full name, place/date of birth, gender, nationality, ID number (KTP/Passport), tax number (NPWP), marital status, and religion
2. Contact Details: Current residential address, permanent address, emergency contact information, phone numbers, and email address
3. Employment Information: Position title, department, employment start date, employment status (permanent/contract), immediate supervisor, and work location
4. Educational Background: Details of formal education, including institutions, degrees, and graduation years
5. Social Security Details: BPJS Ketenagakerjaan (Employment) and BPJS Kesehatan (Healthcare) registration information
6. Bank Account Information: Bank name, branch, account number for salary payments
7. Family Information: Spouse and children's details for benefits and insurance coverage
1. Work Permit Details: For foreign employees - KITAS/work permit information, passport details, and immigration status
2. Professional Certifications: For roles requiring specific certifications or licenses
3. Previous Employment: Work history details, typically required for senior positions or specific roles
4. Medical Information: Health conditions or disabilities requiring workplace accommodation
5. Vehicle Registration: For employees eligible for company parking or transport allowances
1. Schedule A - Required Documents Checklist: List of documents to be submitted with the form (copies of ID, certificates, etc.)
2. Schedule B - Employee Photograph Requirements: Specifications for employee ID photograph submission
3. Schedule C - Declaration and Consent Form: Employee's declaration of information accuracy and consent for data processing
4. Schedule D - Medical Insurance Beneficiary Form: Designation of beneficiaries for medical insurance coverage
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Relevant Teams
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HR Manager
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