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New Employee Details Form for Indonesia

New Employee Details Form Template for Indonesia

A standardized form designed for use in Indonesia that collects comprehensive information from new employees in compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. The document captures essential personal data, employment details, social security information, and other relevant details required for legal employment documentation and company records. It serves as a fundamental HR document that ensures proper employee registration with relevant authorities and facilitates accurate record-keeping for both statutory compliance and internal administrative purposes.

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New Employee Details Form

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What is a New Employee Details Form?

The New Employee Details Form is a crucial document used during the onboarding process for all new hires in Indonesia. It serves as the primary tool for collecting essential information required by Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. The form must be completed at the commencement of employment and includes sections for personal information, employment details, social security registration, tax information, and other relevant data needed for statutory compliance. This document helps ensure that both employer and employee meet their legal obligations while facilitating proper record-keeping and administration of employment benefits. It's designed to comply with data protection requirements while gathering all necessary information for various administrative purposes, from payroll setup to social security registration.

What sections should be included in a New Employee Details Form?

1. Personal Information: Basic details including full name, place/date of birth, gender, nationality, ID number (KTP/Passport), tax number (NPWP), marital status, and religion

2. Contact Details: Current residential address, permanent address, emergency contact information, phone numbers, and email address

3. Employment Information: Position title, department, employment start date, employment status (permanent/contract), immediate supervisor, and work location

4. Educational Background: Details of formal education, including institutions, degrees, and graduation years

5. Social Security Details: BPJS Ketenagakerjaan (Employment) and BPJS Kesehatan (Healthcare) registration information

6. Bank Account Information: Bank name, branch, account number for salary payments

7. Family Information: Spouse and children's details for benefits and insurance coverage

What sections are optional to include in a New Employee Details Form?

1. Work Permit Details: For foreign employees - KITAS/work permit information, passport details, and immigration status

2. Professional Certifications: For roles requiring specific certifications or licenses

3. Previous Employment: Work history details, typically required for senior positions or specific roles

4. Medical Information: Health conditions or disabilities requiring workplace accommodation

5. Vehicle Registration: For employees eligible for company parking or transport allowances

What schedules should be included in a New Employee Details Form?

1. Schedule A - Required Documents Checklist: List of documents to be submitted with the form (copies of ID, certificates, etc.)

2. Schedule B - Employee Photograph Requirements: Specifications for employee ID photograph submission

3. Schedule C - Declaration and Consent Form: Employee's declaration of information accuracy and consent for data processing

4. Schedule D - Medical Insurance Beneficiary Form: Designation of beneficiaries for medical insurance coverage

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Indonesia

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Mining

Agriculture

Hospitality

Professional Services

Telecommunications

Transportation

Energy

Real Estate

Relevant Teams

Human Resources

Payroll

Legal

Compliance

Administration

Personnel

Finance

Employee Relations

Relevant Roles

HR Manager

HR Director

HR Administrator

Payroll Manager

Recruitment Manager

HR Business Partner

Office Manager

Administrative Officer

Compliance Officer

Legal Counsel

Department Manager

HR Coordinator

Personnel Administrator

HRIS Specialist

Employee Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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