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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Subject Line: Clear indication that this is a termination notice
3. Reference to Employment Contract: Details of the original employment contract and position
4. Performance Issues: Specific description of performance issues, including dates and examples
5. Previous Communications: Reference to prior warnings, performance improvement plans, and discussions
6. Termination Decision: Clear statement of the decision to terminate and the effective date
7. Notice Period: Specification of notice period or payment in lieu of notice
8. Final Payments: Details of final salary, unused annual leave, and other entitlements
9. Company Property: Instructions regarding return of company property
10. Confidentiality: Reminder of ongoing confidentiality obligations
11. Signature Block: Space for authorized signatory and company stamp
1. Garden Leave: Include if the employee is to be placed on garden leave during the notice period
2. Post-termination Restrictions: Reference to existing non-compete or non-solicitation clauses if applicable
3. Handover Requirements: Include if specific handover of work or projects is required
4. Reference Policy: Include if addressing future reference requests
5. Medical Benefits: Include if there are ongoing medical benefits to be addressed
6. Share Options/Long-term Incentives: Include if employee has any outstanding share options or long-term incentives
7. Acknowledgment: Optional section for employee to acknowledge receipt and understanding
1. Schedule 1 - Performance History: Detailed timeline of performance issues, warnings, and improvement attempts
2. Schedule 2 - Final Payment Calculation: Detailed breakdown of all final payments and deductions
3. Schedule 3 - Company Property List: Itemized list of company property to be returned
4. Appendix A - Handover Checklist: Detailed list of tasks and documents to be handed over before departure
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics
Real Estate
Media and Entertainment
Telecommunications
Insurance
Banking
Human Resources
Legal
Compliance
Senior Management
Operations
Finance
Administration
Department Management
Chief Executive Officer
Managing Director
Department Manager
HR Director
HR Manager
Legal Counsel
Compliance Officer
Operations Manager
Team Leader
Supervisor
Project Manager
Finance Manager
Administrative Manager
Regional Manager
Business Unit Head
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