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1. Header and Date: Company letterhead, date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination letter
4. Termination Statement: Clear statement of the decision to terminate employment and effective date
5. Performance Issues: Brief summary of performance issues, previous warnings, and improvement opportunities provided
6. Notice Period: Details of notice period or payment in lieu of notice
7. Final Payments: Breakdown of final salary, unused annual leave, and other statutory entitlements
8. Company Property: Instructions for returning company property
9. Closing: Signature block and company representative details
1. Gardening Leave: Include if employee is to be placed on gardening leave during notice period
2. Post-termination Restrictions: Reminder of any existing non-compete or confidentiality obligations
3. Reference Provision: Information about company policy on providing references
4. Grievance Procedure: Include if company policy requires mentioning internal appeal processes
5. Outplacement Support: Include if company is offering career transition assistance
6. Medical Benefits: Include if there are continuing medical benefits or insurance conversion options
1. Performance Review Summary: Summary of recent performance reviews and improvement plans
2. Final Payment Calculation: Detailed breakdown of all final payments and deductions
3. Company Property Checklist: List of company items to be returned
4. Handover Document Template: Template for documenting handover of duties and ongoing projects
Financial Services
Technology
Retail
Manufacturing
Professional Services
Healthcare
Education
Construction
Hospitality
Telecommunications
Real Estate
Media and Entertainment
Transportation and Logistics
Energy and Utilities
Human Resources
Legal
Compliance
Senior Management
Operations Management
Employee Relations
Talent Management
Payroll
Administration
HR Manager
HR Director
Department Manager
Line Manager
Chief Human Resources Officer
Operations Director
Managing Director
CEO
Department Head
Regional Manager
General Manager
Senior HR Executive
Employee Relations Manager
Legal Counsel
Compliance Officer
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