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Statement Confirmation Letter for Hong Kong

Statement Confirmation Letter Template for Hong Kong

A Statement Confirmation Letter under Hong Kong law is a formal written document used to officially confirm specific facts, statements, arrangements, or financial positions. This document serves as a legally recognized confirmation tool that complies with Hong Kong's regulatory framework and commercial practices. It provides a clear record of confirmed information, which can be used for various business purposes, audit trails, or regulatory compliance. The letter follows specific formatting and content requirements to ensure its validity and enforceability under Hong Kong law, while maintaining the flexibility to address various business needs and circumstances.

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What is a Statement Confirmation Letter?

The Statement Confirmation Letter is a widely used document in Hong Kong's business environment, designed to provide formal written confirmation of specific information, facts, or arrangements between parties. This document type is particularly important in contexts where official verification or documentation is required for audit, regulatory, or business purposes. Statement Confirmation Letters are commonly used in banking, financial services, and professional services sectors, where they serve to confirm account balances, business arrangements, or other important facts. Under Hong Kong law, these letters must be carefully drafted to ensure they meet legal requirements and provide clear, unambiguous confirmation of the stated information. They often form part of broader documentation requirements for regulatory compliance, audit procedures, or business transactions, and may be required by various stakeholders including auditors, regulators, or business partners.

What sections should be included in a Statement Confirmation Letter?

1. Letter Header: Including sender's details, date, and recipient's details

2. Reference Line: Specific reference numbers or identifiers related to the subject matter

3. Subject Line: Clear indication that this is a Statement Confirmation Letter and brief description of the subject matter

4. Opening Paragraph: Introduction and context of the confirmation, including reference to any relevant previous communications or arrangements

5. Statement of Confirmation: Clear and unambiguous confirmation of the specific facts, statements, or arrangements being confirmed

6. Details of Confirmation: Specific details, figures, dates, or other relevant information being confirmed

7. Acknowledgment Request: Request for counter-signature or acknowledgment if required

8. Closing: Standard letter closing, including contact information for any queries

What sections are optional to include in a Statement Confirmation Letter?

1. Conditions or Qualifications: Any conditions, limitations, or qualifications to the confirmation, used when the confirmation is subject to specific terms

2. Period of Validity: Specification of how long the confirmation remains valid, used when the confirmation has a temporal limitation

3. Confidentiality Statement: Statement regarding the confidential nature of the information, used when sensitive information is included

4. Disclaimer: Any necessary disclaimers or limitations of liability, used in cases where liability needs to be limited

5. Copy Recipients: List of other parties to receive copies, used when multiple stakeholders need to be informed

What schedules should be included in a Statement Confirmation Letter?

1. Supporting Documentation: Copies of relevant documents referenced in the confirmation

2. Statement Details: Detailed breakdown of figures or information being confirmed, if too lengthy for the main letter

3. Authorization Evidence: Proof of authority to issue the confirmation, if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions




















Clauses


















Relevant Industries

Banking and Financial Services

Professional Services

Accounting and Audit

Legal Services

Corporate Services

Insurance

Real Estate

Investment Management

Trade and Commerce

Manufacturing

Relevant Teams

Legal

Finance

Compliance

Audit

Corporate Secretariat

Treasury

Risk Management

Operations

Client Services

Corporate Services

Relevant Roles

Chief Financial Officer

Financial Controller

Compliance Officer

Audit Manager

Company Secretary

Legal Counsel

Relationship Manager

Account Manager

Treasury Manager

Risk Manager

Managing Director

Finance Director

Operations Manager

Corporate Services Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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