A Self Declaration Form is a crucial document used in Hong Kong's legal and business environment when formal statements need to be made under personal responsibility. It serves as an alternative to statutory declarations in certain circumstances and is commonly used for various purposes such as confirming eligibility for services, declaring conflicts of interest, or attesting to personal or business circumstances. The form must comply with Hong Kong's legal requirements, particularly the Oaths and Declarations Ordinance (Cap. 11) and related regulations. It typically contains the declarant's personal information, specific declarations, and acknowledgment of legal consequences for false statements. While simpler than a statutory declaration, it still carries legal weight and must be handled with appropriate care and diligence.
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1. Declarant Information: Full legal name, identification details (HKID/Passport), contact information, and address of the person making the declaration
2. Declaration Statements: Clear, numbered statements of facts or circumstances being declared, written in first person
3. Truth Acknowledgment: Standard clause confirming that the declarant understands the statements are true to the best of their knowledge and belief
4. Legal Consequences: Statement acknowledging understanding that making false declarations is a criminal offense under Hong Kong law
5. Privacy Notice: Brief statement about how the personal data will be used and protected under the Personal Data (Privacy) Ordinance
6. Signature Block: Space for signature, date, and witness details if required
1. Witness Section: Required when the declaration needs to be witnessed by a notary public, commissioner for oaths, or other authorized person
2. Supporting Documents: Section listing any documents attached to support the declarations made
3. Translation Declaration: Required when the form is provided in multiple languages, confirming which language version prevails
4. Company Details: Required when the declaration is made on behalf of a company, including position and authority of declarant
1. Schedule 1 - Supporting Documents List: Itemized list of any documents submitted as evidence to support the declarations
2. Appendix A - Declaration Guidelines: Instructions on how to complete the form and requirements for submission
3. Appendix B - Privacy Policy: Detailed privacy policy regarding the collection and use of personal data
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