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Media Release Consent Form for Hong Kong

Media Release Consent Form Template for Hong Kong

A Media Release Consent Form is a legal document used in Hong Kong to obtain permission from individuals for the capture, use, and distribution of their image, voice, or likeness in various media formats. The document complies with Hong Kong's Personal Data (Privacy) Ordinance and common law requirements, providing organizations with the necessary authorization to use media materials while protecting individual privacy rights. It includes specific provisions for usage scope, duration, and purposes, along with necessary privacy notices and data protection statements required under Hong Kong law.

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What is a Media Release Consent Form?

The Media Release Consent Form is essential for organizations operating in Hong Kong that need to capture and use images, videos, or recordings of individuals for various purposes. This document ensures compliance with Hong Kong's Personal Data (Privacy) Ordinance and provides legal protection for both the organization and the subject. It's commonly used in marketing campaigns, educational materials, corporate communications, and public relations activities. The form typically includes detailed specifications about how the media will be used, privacy protection measures, and the duration of consent. Organizations should implement this document before any photo shoots, video recordings, or similar activities where individual likenesses will be captured and used for promotional or other purposes.

What sections should be included in a Media Release Consent Form?

1. Parties: Identification of the person giving consent (the 'Subject') and the organization obtaining the consent (the 'Organization')

2. Background: Brief context explaining the purpose of the media release and intended use of the materials

3. Definitions: Key terms including 'Media Materials', 'Content', 'Usage Rights', and other relevant terminology

4. Grant of Rights: Express permission to capture, use, reproduce, and distribute the Media Materials

5. Scope of Usage: Specific details about how and where the Media Materials may be used

6. Duration: Time period for which the consent remains valid

7. Privacy Notice: Statement about how personal data will be collected, used, and protected in accordance with the Personal Data (Privacy) Ordinance

8. Representations and Warranties: Subject's confirmation of their right to give consent and understanding of the terms

9. Signature Block: Space for date, signature, and contact information of both parties

What sections are optional to include in a Media Release Consent Form?

1. Chinese Translation: Parallel Chinese text of the consent form, recommended when the Subject's primary language is Chinese

2. Parental Consent: Additional section required when the Subject is under 18 years old

3. Compensation: Details of any payment or consideration, if applicable

4. Withdrawal of Consent: Process for withdrawing consent in the future, if this option is being offered

5. Territorial Restrictions: Specific geographical limitations on usage, if any

6. Special Conditions: Any specific restrictions or requirements requested by the Subject

What schedules should be included in a Media Release Consent Form?

1. Schedule 1 - Description of Media Materials: Detailed description or list of specific photos, videos, or recordings covered by the consent

2. Schedule 2 - Approved Usage Contexts: Specific list of approved platforms, media types, and contexts where the Media Materials may be used

3. Schedule 3 - Personal Information Collection Statement: Detailed privacy notice as required under Hong Kong's Personal Data (Privacy) Ordinance

4. Appendix A - Sample Materials: Optional attachment showing examples of the Media Materials if already created

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions



























Clauses




















Relevant Industries

Education

Healthcare

Media and Entertainment

Marketing and Advertising

Corporate Communications

Non-profit Organizations

Events Management

Public Relations

Sports and Recreation

Financial Services

Technology

Retail

Professional Services

Government and Public Sector

Relevant Teams

Legal

Marketing

Communications

Public Relations

Content Creation

Social Media

Compliance

Human Resources

Digital Marketing

Creative Services

Photography

Video Production

Relevant Roles

Marketing Manager

Communications Director

Legal Counsel

Content Creator

Public Relations Manager

Event Coordinator

Social Media Manager

Brand Manager

Compliance Officer

Creative Director

Digital Marketing Specialist

Human Resources Manager

Corporate Communications Manager

Photography Director

Video Production Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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