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Consent For Release for Hong Kong

Consent For Release Template for Hong Kong

A Consent For Release document under Hong Kong law is a formal authorization instrument that enables the lawful disclosure and transfer of personal data between parties. This document, governed by the Personal Data (Privacy) Ordinance (Cap. 486), provides a clear framework for obtaining explicit consent from individuals for the collection, use, processing, and sharing of their personal information. It includes specific details about the scope of data being released, the purposes of its use, the duration of consent, and the rights of the data subject, ensuring compliance with Hong Kong's strict data protection requirements.

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What is a Consent For Release?

The Consent For Release document is a crucial legal instrument in Hong Kong's data protection framework, designed to facilitate the lawful sharing of personal information while protecting individual privacy rights. This document is essential when organizations need to collect, process, or transfer personal data, requiring explicit consent under the Personal Data (Privacy) Ordinance. It's commonly used in scenarios ranging from employment records and medical information sharing to financial data processing and academic record transfers. The document must be clear, specific, and informed, typically including details about data handling practices, retention periods, and the rights of data subjects. In Hong Kong's bilingual legal environment, these documents often need to be provided in both English and Chinese, particularly when intended for public use.

What sections should be included in a Consent For Release?

1. Parties: Identifies the data subject (person giving consent) and the data user/controller (organization requesting consent), including full names, identification/registration numbers, and contact details

2. Background: Brief context explaining why the consent is being sought and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the document, particularly technical terms or specific data categories

4. Scope of Consent: Detailed description of what personal data/information is being authorized for release

5. Purpose of Release: Specific purposes for which the information will be used, including any third parties who may receive the information

6. Duration of Consent: The period for which the consent remains valid, including start and end dates if applicable

7. Rights of the Data Subject: Statement of the individual's rights under the Personal Data (Privacy) Ordinance, including right to withdraw consent

8. Declaration and Signature: Formal declaration of consent and space for signatures, dates, and witness details if required

What sections are optional to include in a Consent For Release?

1. Third Party Recipients: Additional section required when personal data will be shared with or transferred to third parties, listing all intended recipients

2. Cross-border Transfer: Required when personal data will be transferred outside of Hong Kong, specifying destination countries and compliance measures

3. Sensitive Personal Data: Additional provisions required when the consent covers sensitive personal data such as medical records or financial information

4. Withdrawal Procedure: Detailed procedure for withdrawing consent, required when the consent mechanism is complex or involves multiple parties

5. Chinese Translation: Parallel Chinese text required when the document is intended for use with the general public in Hong Kong

What schedules should be included in a Consent For Release?

1. Schedule 1 - Details of Personal Data: Comprehensive list of all personal data elements covered by the consent

2. Schedule 2 - Authorized Recipients: List of all authorized recipients of the personal data, including contact details and purposes

3. Schedule 3 - Processing Activities: Detailed description of how the personal data will be processed, stored, and protected

4. Appendix A - Withdrawal Form: Template form for withdrawing consent if required in the future

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions

























Clauses

























Relevant Industries

Healthcare

Financial Services

Insurance

Education

Human Resources

Professional Services

Technology

Real Estate

Legal Services

Banking

Telecommunications

Research and Development

Public Services

Retail

Relevant Teams

Legal

Compliance

Human Resources

Information Technology

Data Protection

Risk Management

Operations

Corporate Governance

Information Security

Client Services

Medical Records

Financial Operations

Administrative Services

Relevant Roles

Privacy Officer

Data Protection Officer

Compliance Manager

Legal Counsel

HR Manager

Information Security Officer

Risk Manager

Operations Manager

Company Secretary

Records Manager

Corporate Governance Officer

Medical Records Administrator

Financial Controller

IT Security Manager

Client Relations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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