The Media Release Consent Form is a crucial document used in New Zealand to obtain and document explicit permission for using an individual's image, voice, or likeness in various media formats. This document is essential for organizations that create, use, or distribute content featuring identifiable individuals, ensuring compliance with New Zealand's Privacy Act 2020, Human Rights Act 1993, and other relevant legislation. The form should be used whenever an organization plans to capture, store, or distribute media content featuring individuals, whether for marketing, educational, commercial, or other purposes. It includes specific provisions for duration of use, territorial limits, withdrawal rights, and cultural considerations, particularly regarding Māori content. The document serves as a legal record of consent and outlines the rights and responsibilities of both the organization and the individual providing consent.
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1. Personal Details: Collection of the consenting individual's information including full name, contact details, and any relevant identifiers
2. Purpose and Scope: Clear explanation of why the consent is being sought and how the media will be used
3. Media Content Description: Specific description of the photographs, videos, audio recordings, or other media content covered by this consent
4. Rights Granted: Detailed outline of the rights being granted, including usage, reproduction, modification, and distribution rights
5. Duration and Territory: Specification of how long the consent remains valid and the geographic areas where the media can be used
6. Withdrawal of Consent: Information about whether and how consent can be withdrawn, and any limitations on withdrawal
7. Declaration: Formal statement of consent and understanding, including space for signature and date
1. Parental/Guardian Consent: Additional section required when the subject is under 18 or lacks capacity to provide consent
2. Cultural Considerations: Specific provisions for Māori cultural content or other cultural considerations
3. Compensation: Details of any payment or consideration provided for the media usage, if applicable
4. Social Media Usage: Specific provisions for social media usage and sharing, if relevant
5. Medical/Sensitive Information: Additional provisions when the media content includes medical or sensitive personal information
6. Group/Crowd Scenes: Special provisions for situations where the subject appears in group or crowd settings
1. Schedule 1 - Media Content Details: Detailed list or copies of specific photographs, videos, or other media content covered by the consent
2. Schedule 2 - Intended Uses: Comprehensive list of all intended uses, platforms, and contexts where the media will be used
3. Schedule 3 - Special Conditions: Any special conditions or restrictions on the use of the media content
4. Appendix A - Privacy Notice: Detailed information about how personal data will be processed, stored, and protected
Authors
Relevant legal definitions
Clauses
Relevant Industries
Media and Entertainment
Education
Healthcare
Corporate and Business
Non-profit
Government and Public Sector
Advertising and Marketing
Sports and Recreation
Arts and Culture
Technology
Professional Services
Events and Hospitality
Relevant Teams
Legal
Marketing
Communications
Public Relations
Social Media
Content Creation
Human Resources
Privacy and Compliance
Cultural Affairs
Digital Media
Community Engagement
Brand Management
Relevant Roles
Marketing Manager
Communications Director
Legal Counsel
Content Creator
Social Media Manager
Public Relations Officer
Event Coordinator
Human Resources Manager
Privacy Officer
Brand Manager
Digital Content Producer
Community Engagement Officer
Photography Director
Videographer
Cultural Affairs Coordinator
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