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Consent Authorization for Hong Kong

Consent Authorization Template for Hong Kong

A Consent Authorization document governed by Hong Kong law that enables organizations to obtain explicit consent from individuals for the collection, use, processing, and potential transfer of their personal data. This document complies with the Hong Kong Personal Data (Privacy) Ordinance (Cap. 486) and related regulations, providing a clear framework for data processing activities. It outlines the specific purposes for data collection, the scope of authorized use, data subject rights, and any third-party disclosures, ensuring transparency and legal compliance in personal data handling.

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What is a Consent Authorization?

The Consent Authorization is a crucial document used in Hong Kong for ensuring compliance with data privacy laws, particularly the Personal Data (Privacy) Ordinance (Cap. 486). Organizations require this document when collecting, processing, or transferring personal data to demonstrate explicit consent from data subjects. The authorization details the types of data being collected, intended uses, potential recipients, and the data subject's rights. It's particularly important in Hong Kong's data-intensive business environment, where cross-border data transfers are common and regulatory compliance is strictly enforced. The document serves as evidence of compliance with Hong Kong's data protection principles and helps organizations manage their data privacy obligations effectively.

What sections should be included in a Consent Authorization?

1. Date and Parties: Identification of the individual giving consent (Data Subject) and the organization receiving the authorization (Data User)

2. Background: Brief context explaining why the consent authorization is needed

3. Definitions: Key terms used in the authorization, particularly those related to personal data categories and processing activities

4. Scope of Authorization: Specific details of what personal data is covered by the consent

5. Purpose of Data Collection and Use: Clear statement of how the personal data will be used, processed, or shared

6. Duration of Authorization: Period for which the consent remains valid

7. Rights of the Data Subject: Statement of the individual's rights regarding their personal data, including right to withdraw consent

8. Declaration and Signature: Formal authorization statement and space for signature/date

What sections are optional to include in a Consent Authorization?

1. Third Party Disclosure: Include when personal data may be shared with or disclosed to third parties

2. Cross-border Transfer: Include when personal data may be transferred outside of Hong Kong

3. Special Categories of Data: Include when sensitive personal data (health, biometric, etc.) is involved

4. Data Security Measures: Include when specific security measures for data protection need to be highlighted

5. Withdrawal Procedure: Include detailed withdrawal procedures when complex processes are involved

6. Electronic Communications Consent: Include when electronic methods will be used for communications or data processing

What schedules should be included in a Consent Authorization?

1. Schedule 1: Categories of Personal Data: Detailed list of all personal data types covered by the authorization

2. Schedule 2: Authorized Third Parties: List of third parties authorized to receive or process the personal data

3. Schedule 3: Specific Processing Activities: Detailed description of how the personal data will be processed

4. Appendix A: Privacy Policy Reference: Reference to or summary of relevant privacy policy sections

5. Appendix B: Data Subject Rights Guide: Detailed guide on how to exercise data subject rights

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions






























Clauses






















Relevant Industries

Financial Services

Healthcare

Insurance

Education

Retail

Technology

Professional Services

Telecommunications

Real Estate

Banking

Human Resources Services

E-commerce

Relevant Teams

Legal

Compliance

Risk Management

Human Resources

Information Technology

Data Protection

Operations

Customer Service

Information Security

Privacy

Relevant Roles

Privacy Officer

Data Protection Officer

Compliance Manager

Legal Counsel

Risk Manager

Information Security Officer

HR Manager

Operations Manager

Customer Service Manager

IT Director

Chief Privacy Officer

Chief Compliance Officer

General Counsel

Business Development Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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