The Affidavit of Loss Official Receipt is a crucial legal document used in Hong Kong when an individual or organization needs to formally declare the loss of an important receipt. This document is particularly relevant in situations where the original receipt is required for tax purposes, audit compliance, or other official documentation, but has been lost, destroyed, or misplaced. The affidavit must comply with Hong Kong's legal requirements, particularly the Oaths and Declarations Ordinance, and needs to be sworn before appropriate authorities. It typically includes detailed information about the lost receipt, circumstances of its loss, and efforts made to locate it. This document serves as a legal substitute for the original receipt and provides protection for both the deponent and the accepting parties in various business and administrative transactions.
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1. Title and Venue: Specifies the document type and jurisdiction (Hong Kong)
2. Deponent Information: Full name, ID/passport number, occupation, and address of the person making the affidavit
3. Receipt Details: Specific details of the lost receipt including receipt number, date of issuance, amount, issuing entity, and purpose of payment
4. Circumstances of Loss: Detailed explanation of when, where, and how the receipt was lost or destroyed
5. Due Diligence: Statement of efforts made to locate the lost receipt and prevent its misuse
6. Declaration of Truth: Formal declaration that all statements made in the affidavit are true and correct
7. Indemnification: Statement holding the accepting party harmless from any claims arising from the acceptance of this affidavit
1. Witness Statement: Include when there are witnesses who can corroborate the circumstances of the loss or the original transaction
2. Additional Transaction Details: Required when the receipt relates to specific types of transactions (e.g., vehicle purchase, property transaction) that need extra documentation
3. Police Report Reference: Include when a police report was filed for the loss of the receipt
4. Request for Replacement: Include when specifically requesting a replacement receipt from the issuing entity
1. Identification Documents: Certified copies of the deponent's identification documents
2. Transaction Evidence: Any available evidence of the original transaction (e.g., bank statements, purchase orders)
3. Police Report: Copy of police report if filed (when applicable)
4. Supporting Correspondence: Any relevant correspondence with the receipt issuer regarding the loss
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Relevant legal definitions
Clauses
Relevant Industries
Retail
Financial Services
Real Estate
Automotive
Healthcare
Education
Professional Services
Government Services
Manufacturing
Transportation
Hospitality
Construction
Relevant Teams
Finance
Accounting
Legal
Compliance
Administration
Operations
Procurement
Records Management
Treasury
Tax
Relevant Roles
Accountant
Finance Manager
Tax Manager
Compliance Officer
Administrative Officer
Company Secretary
Legal Counsel
Audit Manager
Operations Manager
Procurement Manager
Records Manager
Treasury Manager
Financial Controller
Business Owner
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