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Restaurant Customer Complaint Response Letter Template for England and Wales

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Key Requirements PROMPT example:

Restaurant Customer Complaint Response Letter

"I need a Restaurant Customer Complaint Response Letter addressing a complaint about food poisoning from our seafood restaurant in Cardiff, including our investigation findings and offering a full refund plus compensation voucher for the incident that occurred on January 15, 2025."

Document background
The Restaurant Customer Complaint Response Letter is a crucial document used when responding to formal complaints from dining customers in England and Wales. It serves as an official record of the restaurant's acknowledgment, investigation, and resolution of customer grievances. The document must comply with the Consumer Rights Act 2015, Food Safety Act 1990, and other relevant legislation. It typically includes details of the complaint, findings from internal investigation, proposed resolution, and any compensation offers. This letter helps maintain professional standards, protect the restaurant's legal interests, and work towards customer satisfaction and retention.
Suggested Sections

1. Letter Header: Restaurant details, date, and customer's contact information

2. Acknowledgment: Recognition of the complaint and when it was received

3. Understanding: Demonstration of understanding the specific issues raised

4. Investigation Results: Findings from internal investigation of the complaint

5. Response/Resolution: Specific actions taken or proposed to address the complaint

6. Closing: Professional closing with contact details for further communication

Optional Sections

1. Compensation Offer: Details of any compensation or goodwill gesture, used when appropriate to remedy situation

2. Policy Reference: Reference to relevant restaurant policies, used when explaining decisions or procedures

3. Future Prevention: Explanation of steps taken to prevent similar issues, used for serious complaints

Suggested Schedules

1. Incident Report: Detailed report of the incident if formally recorded

2. Photo Evidence: If relevant photos were provided in the complaint

3. Receipt Copies: Copies of relevant transaction receipts

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses












Relevant Industries
Relevant Teams
Relevant Roles
Industries

Consumer Rights Act 2015: Primary legislation governing consumer rights for goods and services. Requires services to be carried out with reasonable care and skill, and food must be as described, fit for purpose, and of satisfactory quality.

Food Safety Act 1990: Core food safety legislation that requires food to be of the nature, substance, and quality demanded, with specific requirements for food safety and hygiene.

The General Food Regulations 2004: Implements EU food safety requirements into UK law, covering food safety and traceability requirements, including compliance with food information regulations.

Food Information Regulations 2014: Governs food labeling and information requirements, particularly regarding allergen information and accuracy of food descriptions.

Data Protection Act 2018 and UK GDPR: Regulates the handling of customer personal information and privacy considerations in customer communications.

Consumer Protection from Unfair Trading Regulations 2008: Prohibits misleading actions or omissions in customer communications and ensures truthful representation of facts in business-to-consumer interactions.

Equality Act 2010: Ensures equal treatment of customers and provides protection against discrimination in service provision.

Environmental Health Regulations: Local authority regulations governing food safety, hygiene standards, and environmental health requirements in food establishments.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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