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Claims Letter for the United Kingdom

Claims Letter Template for England and Wales

A Claims Letter Template is a standardized format for formally presenting a legal claim under the jurisdiction of England and Wales. It serves as the initial formal communication in a potential legal dispute, setting out the basis of the claim, the remedy sought, and the expected response. The template ensures compliance with Civil Procedure Rules and pre-action protocols, while maintaining professional standards and legal requirements for claim notifications.

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What is a Claims Letter?

The Claims Letter Template is an essential document used in English and Welsh jurisdictions when initiating a formal claim against another party. It serves as a crucial pre-litigation tool, designed to comply with Civil Procedure Rules and pre-action protocols. The template provides a structured format for presenting claims clearly and professionally, potentially avoiding the need for court proceedings. When using this Claims Letter Template, parties must ensure they include all necessary elements such as claim details, supporting evidence, and proposed remedies, while maintaining compliance with relevant legal requirements and timeframes.

What sections should be included in a Claims Letter?

1. Recipient Details: Full name, address, and any reference numbers of the recipient

2. Claim Summary: Brief overview of the nature of the claim including claim value and basic circumstances

3. Claim Details: Detailed explanation of the circumstances leading to the claim, including relevant dates and events

4. Legal Basis: Clear statement of the legal grounds for the claim including relevant legislation or contractual terms

5. Amount Claimed: Detailed breakdown of the claim amount including any interest or additional costs

6. Required Action: Specific actions required from the recipient including payment terms and deadline

7. Next Steps: Clear statement of intended legal action if claim is not satisfied within the specified timeframe

What sections are optional to include in a Claims Letter?

1. Previous Correspondence: References to prior communications and attempts to resolve the dispute

2. Interest Calculation: Detailed breakdown of any statutory or contractual interest being claimed

3. Alternative Dispute Resolution: Proposed methods of resolving the dispute outside of court proceedings

4. Without Prejudice Statement: Statement preserving legal rights in case of settlement negotiations

What schedules should be included in a Claims Letter?

1. Supporting Documents: Copies of relevant contracts, invoices, correspondence, or other evidence supporting the claim

2. Chronology of Events: Detailed timeline of relevant events leading to the claim

3. Calculation Schedule: Detailed breakdown and calculations of amounts claimed including interest

4. Pre-Action Protocol Checklist: Checklist confirming compliance with relevant pre-action protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Complaint Letter

Cost

Free to use
Relevant legal definitions



































Clauses






























Industries

Limitation Act 1980: Primary legislation governing statutory time limits for bringing different types of claims in England and Wales. Essential for determining claim validity periods.

Civil Procedure Rules (CPR): Procedural rules governing civil litigation in England and Wales, including requirements for pre-action conduct and protocols that must be followed before commencing court proceedings.

Contracts Act 1999: Legislation governing contractual relationships and rights, relevant for claims arising from contract disputes.

Late Payment of Commercial Debts (Interest) Act 1998: Legislation allowing businesses to claim interest on late payments from other businesses, specifically relevant for commercial debt claims.

Consumer Rights Act 2015: Key legislation protecting consumer rights in England and Wales, essential for any claims involving consumer disputes.

Consumer Protection from Unfair Trading Regulations 2008: Regulations protecting consumers from unfair trading practices, relevant for claims involving misleading or aggressive commercial practices.

Supply of Goods and Services Act 1982: Legislation governing the quality of goods and services, important for claims involving defective products or substandard services.

Practice Direction on Pre-Action Conduct: Court guidelines specifying the conduct expected of parties before commencing legal proceedings, including requirements for claims letters.

Alternative Dispute Resolution Regulations 2015: Regulations governing alternative methods of resolving disputes, which should be considered and mentioned in claims letters where appropriate.

Civil Evidence Act 1995: Legislation governing the admissibility of evidence in civil proceedings, relevant for structuring claims and presenting evidence.

Evidence Act 1851: Historical legislation still relevant for certain aspects of evidence in civil claims.

SRA Code of Conduct: Professional rules governing solicitors' conduct, including requirements for communication with opposing parties and claim handling.

Law Society Guidelines: Professional guidelines providing best practices for legal correspondence and claims handling procedures.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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