The Applicant Privacy Notice has become essential following the implementation of stringent data protection regulations in the UK. This document is required whenever organizations collect personal data from job applicants, ensuring compliance with the UK GDPR and Data Protection Act 2018. It provides transparency about data processing activities during recruitment, including what information is collected, how it's used, who it's shared with, and how long it's retained. The notice must be provided to all job applicants in England and Wales before or at the time their personal data is collected.
Applicant Privacy Notice for the United Kingdom
Create a bespoke document in minutes, or upload and review your own.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Get your first 2 documents free
Your data doesn't train Genie's AI
You keep IP ownership of your information
Key Requirements PROMPT example:
Applicant Privacy Notice
"I need an Applicant Privacy Notice for my UK-based tech startup that will be using AI-powered recruitment software and conducting international hiring, with specific provisions for automated decision-making and cross-border data transfers to be implemented by March 2025."
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let ¶¶Òõ¶ÌÊÓƵ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Introduction: Overview of the notice and its purpose, including identity of the data controller
2. Data Controller Information: Company details, contact information, and DPO details if applicable
3. Types of Personal Data Collected: Comprehensive list of personal data categories collected during recruitment process
4. Purpose of Processing: Detailed explanation of how and why personal data is used in the recruitment process
5. Legal Basis for Processing: Legal grounds under UK GDPR for processing personal data, including legitimate interests assessment where relevant
6. Data Sharing: Information about third parties who may access the data, including recruitment agencies, background check providers
7. Data Retention: Retention periods for successful and unsuccessful candidates' data
8. Data Subject Rights: Explanation of applicants' rights under data protection law and how to exercise them
1. International Transfers: Details of any data transfers outside the UK, including safeguards in place (required when data is processed outside the UK)
2. Automated Decision Making: Information about any automated processing or profiling in recruitment (required when using AI or automated systems)
3. Background Checks: Information about verification processes and handling of criminal record data (required for regulated industries or security-sensitive roles)
1. Data Categories List: Detailed breakdown of all personal data collected, including special category data
2. Third Party Processors: Comprehensive list of data processors and their roles in the recruitment process
3. Cookie Policy: Details of cookies and similar technologies used in online application systems
Authors
Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Find the exact document you need
Just In Time Privacy Notice
An England & Wales notice detailing specific data collection and usage at the moment of user interaction.
find out more
Cookie Notice
An England & Wales legal agreement allowing collateral substitution while ensuring secured obligations are adequately covered.
find out more
Privacy Notification
A legally required document under English and Welsh law that informs individuals how their personal data is collected and used, in compliance with UK GDPR.
find out more
Privacy Disclosure Notice
A legally required document under UK law that explains how an organization handles personal data in England and Wales.
find out more
Client Privacy Notice
A legally required document under English and Welsh law that informs clients how their personal data is processed, as mandated by UK GDPR.
find out more
General Privacy Notice
A legally required privacy document under UK law that explains how personal data is handled and protected.
find out more
Data Protection Policy And Privacy Notice
A document detailing data protection practices and privacy information under English and Welsh law, ensuring compliance with UK GDPR and DPA 2018.
find out more
Personal Data Notice
A legally required document under UK law that informs individuals how their personal data is processed and protected.
find out more
Online Privacy Notice
A legally required document under UK law that explains how an organization handles personal data collected online.
find out more
External Privacy Notice
A legally required document under UK law that explains how an organization handles personal data of individuals.
find out more
Data Collection Notice
A legally required notice under UK law that informs individuals how their personal data will be collected and processed.
find out more
Cookie Consent Notice
A legally required notice under UK law that informs website users about cookie usage and obtains their consent.
find out more
Applicant Privacy Notice
A legally required privacy notice under English and Welsh law that informs job applicants how their personal data will be handled during recruitment.
find out more
Company Privacy Notice
A legally mandated document under UK data protection law that explains how an organization handles personal data in England and Wales.
find out more
Data Processing Notice
A mandatory document under UK law that informs individuals how their personal data is processed in England and Wales.
find out more
Privacy Policy Notice
A legally required document under English and Welsh law that explains how an organization handles personal data in compliance with UK GDPR.
find out more
³Ò±ð²Ô¾±±ð’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)