¶¶Òõ¶ÌÊÓÆµ

Privacy Disclosure Notice Template for England and Wales

Create a bespoke document in minutes, or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Privacy Disclosure Notice

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Privacy Disclosure Notice

"I need a Privacy Disclosure Notice for my new e-commerce startup based in London, which will collect customer data and share it with payment processors and marketing platforms, to be implemented by March 2025."

Your data doesn't train Genie's AI

You keep IP ownership of your information

Generate a Bespoke Document

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

What is a Privacy Disclosure Notice?

A Privacy Disclosure Notice is a fundamental document required by UK data protection legislation for organizations processing personal data in England and Wales. It should be implemented when collecting personal data from individuals and must be readily available before data processing begins. The notice includes information about data collection purposes, legal bases for processing, data sharing practices, retention periods, and individual rights. This document helps organizations comply with transparency obligations under the UK GDPR and Data Protection Act 2018, while building trust with data subjects through clear communication about data handling practices.

What sections should be included in a Privacy Disclosure Notice?

1. Introduction: Identifies the data controller and purpose of the notice

2. Types of Personal Data Collected: Detailed list of personal data categories being processed

3. Purposes of Processing: Explanation of how and why personal data is used

4. Legal Basis for Processing: Identification of relevant GDPR Article 6 grounds

5. Data Sharing: Information about third parties receiving the data

6. Data Retention: How long data is kept and why

7. Individual Rights: Explanation of data subject rights under GDPR

8. Contact Information: How to contact the organization about privacy matters

What sections are optional to include in a Privacy Disclosure Notice?

1. International Transfers: Required if personal data is transferred outside the UK

2. Special Category Data: Details of processing of sensitive personal data such as health information, biometric data, or religious beliefs

3. Automated Decision Making: Information about algorithmic decisions and profiling activities

4. Children's Privacy: Special provisions for processing children's data including additional safeguards and parental consent requirements

What schedules should be included in a Privacy Disclosure Notice?

1. Cookie Policy: Detailed information about website cookies and tracking technologies

2. Data Processing Activities: Detailed inventory of processing activities and purposes

3. Third Party Processors: List of data processors and their roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses






























Industries

UK GDPR: The UK General Data Protection Regulation - Primary legislation governing data protection in the UK post-Brexit, setting out fundamental principles for personal data processing

DPA 2018: Data Protection Act 2018 - The UK's implementation of data protection laws, complementing and working alongside the UK GDPR

PECR 2003: Privacy and Electronic Communications Regulations 2003 - Specific rules for electronic communications, including rules about cookies, marketing calls, emails and texts

Freedom of Information Act 2000: Legislation providing public access to information held by public authorities, relevant if the organization is a public body

Human Rights Act 1998: Particularly Article 8 which enshrines the right to respect for private and family life, home and correspondence

ICO Guidance: Official guidance documents from the Information Commissioner's Office, providing practical interpretation of data protection requirements

EDPB Guidelines: European Data Protection Board guidelines which, while not binding post-Brexit, remain influential in UK data protection practice

Data Protection Principles: Seven key principles under UK GDPR Article 5 including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, and storage limitation

Lawful Bases: Six legal bases for processing under UK GDPR Article 6: consent, contract, legal obligation, vital interests, public task, and legitimate interests

Special Category Data: Additional requirements under Article 9 for processing sensitive personal data such as health, racial, religious, or biometric information

Individual Rights: Rights granted to individuals including access, rectification, erasure, portability, and objection to processing

International Transfers: Requirements and safeguards for transferring personal data outside the UK, including adequacy decisions and appropriate safeguards

Data Security: Technical and organizational measures required to ensure appropriate security of personal data

Retention Periods: Requirements for establishing and documenting how long personal data will be kept and justification for retention periods

Complaints Procedure: Process for handling data protection related complaints and individuals' right to lodge complaints with the ICO

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Just In Time Privacy Notice

An England & Wales notice detailing specific data collection and usage at the moment of user interaction.

find out more

Cookie Notice

An England & Wales legal agreement allowing collateral substitution while ensuring secured obligations are adequately covered.

find out more

Privacy Notification

A legally required document under English and Welsh law that informs individuals how their personal data is collected and used, in compliance with UK GDPR.

find out more

Privacy Disclosure Notice

A legally required document under UK law that explains how an organization handles personal data in England and Wales.

find out more

Client Privacy Notice

A legally required document under English and Welsh law that informs clients how their personal data is processed, as mandated by UK GDPR.

find out more

General Privacy Notice

A legally required privacy document under UK law that explains how personal data is handled and protected.

find out more

Data Protection Policy And Privacy Notice

A document detailing data protection practices and privacy information under English and Welsh law, ensuring compliance with UK GDPR and DPA 2018.

find out more

Personal Data Notice

A legally required document under UK law that informs individuals how their personal data is processed and protected.

find out more

Online Privacy Notice

A legally required document under UK law that explains how an organization handles personal data collected online.

find out more

External Privacy Notice

A legally required document under UK law that explains how an organization handles personal data of individuals.

find out more

Data Collection Notice

A legally required notice under UK law that informs individuals how their personal data will be collected and processed.

find out more

Cookie Consent Notice

A legally required notice under UK law that informs website users about cookie usage and obtains their consent.

find out more

Applicant Privacy Notice

A legally required privacy notice under English and Welsh law that informs job applicants how their personal data will be handled during recruitment.

find out more

Company Privacy Notice

A legally mandated document under UK data protection law that explains how an organization handles personal data in England and Wales.

find out more

Data Processing Notice

A mandatory document under UK law that informs individuals how their personal data is processed in England and Wales.

find out more

Privacy Policy Notice

A legally required document under English and Welsh law that explains how an organization handles personal data in compliance with UK GDPR.

find out more

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.