Document background
The Applicant Privacy Notice is a fundamental document required for organizations operating in Canada that collect personal information from job applicants. It must be provided to candidates before or at the time of collecting their personal information, in accordance with PIPEDA and provincial privacy legislation. This document helps organizations meet their legal obligations for transparency and fairness in data processing, while also building trust with potential employees. The notice typically covers all aspects of personal information handling during the recruitment process, including collection methods, purposes, third-party sharing, security measures, and retention periods. It should be regularly reviewed and updated to reflect changes in privacy laws, recruitment practices, and organizational policies.
