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The Applicant Privacy Notice is a mandatory document required under EU GDPR and Danish data protection law for organizations recruiting in Denmark. It must be provided to job applicants at the time their personal data is collected, typically when they submit a job application. The notice ensures transparency in data processing activities during recruitment and helps organizations comply with their legal obligations. It includes essential information about data collection, processing purposes, retention periods, data subject rights, and international transfers. This document is particularly important in the Danish context as it must address specific requirements under the Danish Data Protection Act (Databeskyttelsesloven) alongside GDPR requirements.

1. Introduction: Brief overview of the notice's purpose and the organization's commitment to data protection

2. Who We Are: Identity and contact details of the data controller (organization) and where applicable, its representative and data protection officer

3. Information We Collect: Categories of personal data collected during the recruitment process, including standard application data, CV information, and interview notes

4. How We Collect Your Information: Sources of personal data - directly from applicant, recruitment agencies, referees, public sources, etc.

5. Legal Basis for Processing: Explanation of the legal grounds under GDPR for processing applicant data

6. How We Use Your Information: Purposes of processing personal data in the recruitment context

7. Data Sharing: Information about recipients or categories of recipients of personal data

8. International Transfers: Information about any transfers of personal data outside the EEA and safeguards in place

9. Data Retention: How long application data is kept and criteria used to determine retention periods

10. Your Rights: Explanation of data subject rights under GDPR and how to exercise them

11. How to Contact Us: Contact information for data protection queries and complaints