Authorized Signatory Form

Authorized Signatory Form Template for Switzerland

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Key Requirements PROMPT example:

I need an Authorized Signatory Form for our Swiss subsidiary that grants individual signing authority to our new CFO, with power to sign for transactions up to CHF 500,000, effective from March 1, 2025.

Document background

The Authorized Signatory Form is a crucial corporate governance document used in Switzerland when a company needs to formally delegate signing authority to specific individuals. This document is required under Swiss law whenever a company wishes to register authorized signatories (Zeichnungsberechtigte) with the Commercial Registry. It must comply with the Swiss Code of Obligations and Commercial Registry Ordinance requirements, containing detailed information about the scope of authority, whether it's individual or joint signing power, and any specific limitations. The form serves multiple purposes: it's used for official registration, provides evidence of authority to third parties, and establishes clear internal governance structures. It's particularly important for companies engaging in significant business transactions, opening bank accounts, or executing contracts with external parties.

Suggested Sections

1. Company Details: Legal name, registration number, and registered address of the company granting the signing authority

2. Signatory Information: Full legal name, date of birth, nationality, and residential address of the authorized signatory

3. Scope of Authority: Clear definition of the signing powers being granted (e.g., individual or joint signing authority, financial limits, specific transactions)

4. Type of Authority: Specification of the type of commercial representation (e.g., prokura, limited signing authority)

5. Duration: Period of validity of the signing authority

6. Certification: Official certification section including date, place, and existing authorized signatories' signatures

7. Declaration: Statement of acceptance by the new authorized signatory and acknowledgment of responsibilities

Optional Sections

1. Electronic Signing Rights: Section specifying authorization for electronic signatures, used when the signatory needs to execute documents electronically

2. Geographical Limitations: Section defining geographical restrictions on signing authority, used for region-specific authorizations

3. Special Powers: Details of any special or specific authorities granted, used when authority goes beyond standard signing powers

4. Replacement Information: Details of the previous signatory being replaced, used in cases of succession

5. Internal Policies Reference: Reference to relevant internal company policies governing signing authority, used for larger organizations with established governance frameworks

Suggested Schedules

1. Specimen Signature: Official specimen signature of the authorized signatory

2. Identification Documents: Copies of required identification documents (passport, ID card)

3. Commercial Registry Extract: Current extract from the commercial registry showing existing signing authorities

4. Board Resolution: Copy of the board resolution or equivalent authorizing the grant of signing authority

5. Power of Attorney: If applicable, power of attorney document detailing the specific authorities granted

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Insurance

Manufacturing

Retail

Technology

Healthcare

Professional Services

Real Estate

Construction

Energy

Telecommunications

Transportation and Logistics

Education

Non-Profit Organizations

Government and Public Sector

Relevant Teams

Legal

Finance

Corporate Governance

Compliance

Executive Office

Administration

Company Secretariat

Risk Management

Operations

Treasury

Procurement

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Board Member

Company Secretary

General Counsel

Head of Legal

Finance Director

Country Manager

Regional Director

Branch Manager

Department Head

Senior Executive

Compliance Officer

Operations Director

Treasury Manager

Procurement Manager

Sales Director

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Authorization Note

A Swiss law-compliant document that formally delegates specific powers from one party to another, establishing legal authorization for representation or specific actions.

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Authors

Alex Denne

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