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The Job Rejection Letter to Company is a crucial professional communication tool used when a job candidate needs to formally decline an employment offer in the Canadian business context. This document becomes necessary when a candidate has received a formal job offer but decides not to accept the position, whether due to accepting another offer, personal circumstances, or other professional reasons. The letter should be drafted promptly after making the decision, maintaining professional courtesy while clearly communicating the declination. It needs to balance clarity and diplomacy, often leaving the door open for future opportunities while respecting Canadian business communication standards and provincial employment practices. The document typically includes acknowledgment of the offer, expression of gratitude, clear statement of decline, and professional closing remarks.

1. Letterhead and Date: Professional letterhead with company information and current date

2. Company Address Block: Full company address and contact details of the recipient

3. Salutation: Professional greeting addressing the specific contact person

4. Acknowledgment: Expression of appreciation for the job offer and the opportunity

5. Decision Statement: Clear and direct statement of the decision to decline the offer

6. Brief Explanation: Professional, non-detailed reason for declining (if appropriate)

7. Professional Closing: Courteous closing statement maintaining good relations

8. Signature Block: Full name, contact information, and signature