The Final Acceptance Certificate (Construction) is a crucial document in Canadian construction projects that marks the formal completion of construction works and the fulfillment of all contractual obligations. It is typically issued after the substantial completion certificate and following the satisfactory completion of any deficiency items identified during the substantial completion inspection. This document is required by provincial construction legislation across Canada and serves multiple purposes: it triggers the release of any remaining holdback funds, marks the commencement of warranty periods, confirms that all work has been completed to the required standard, and provides formal closure to the construction phase of the project. The certificate should only be issued after thorough inspection and verification that all contractual, regulatory, and technical requirements have been met.
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1. Project Identification: Details of the project including project name, address, and contract reference number
2. Parties: Identification of the Owner, Contractor, and where applicable, the Contract Administrator/Engineer
3. Contract Reference: Reference to the original construction contract, substantial completion certificate, and any other relevant prior certificates
4. Certification Statement: Formal statement confirming that all works have been completed in accordance with the contract documents
5. Deficiency Completion: Confirmation that all previously identified deficiencies have been rectified
6. Warranty Status: Statement regarding warranty periods, including start and end dates
7. Final Payment: Confirmation of final payment amounts and release of remaining holdback
8. Date of Final Acceptance: Official date of final acceptance of the works
9. Signatures: Execution section for all relevant parties
1. Outstanding Claims Resolution: Include when there have been disputes or claims during the project that need formal closure
2. Environmental Compliance: Include for projects with specific environmental requirements or certifications
3. Systems Commissioning Confirmation: Include for projects involving mechanical, electrical, or specialized systems
4. Maintenance Manual Handover: Include when operation and maintenance manuals are part of contract requirements
5. Training Completion: Include when the contract required contractor-provided training for owner's staff
6. As-Built Documentation: Include when as-built drawings and documentation are part of deliverables
1. Schedule A - Final Deficiency Review: Detailed list confirming all deficiencies have been addressed
2. Schedule B - Outstanding Warranty Items: List of any items under warranty and relevant warranty periods
3. Schedule C - Final Payment Summary: Breakdown of final payment including holdback release calculations
4. Schedule D - Statutory Declaration: Contractor's declaration regarding payment of subcontractors and suppliers
5. Schedule E - Release of Liens: Proof that all liens have been discharged or released
6. Schedule F - Completion Certificates: Copies of all relevant municipal and regulatory completion certificates
7. Schedule G - Transfer of Permits: Documentation transferring permits and warranties to owner
Authors
Relevant legal definitions
Clauses
Relevant Industries
Commercial Construction
Residential Construction
Industrial Construction
Infrastructure Development
Healthcare Construction
Educational Facilities
Retail Construction
Hospitality Construction
Public Works
Transportation Infrastructure
Relevant Teams
Legal
Construction
Project Management
Quality Assurance
Contracts Administration
Technical Services
Operations
Facilities Management
Development
Finance
Risk Management
Relevant Roles
Project Manager
Construction Manager
Site Superintendent
Contract Administrator
Project Architect
Chief Engineer
Quality Control Manager
Building Inspector
Quantity Surveyor
Owner's Representative
Legal Counsel
Facilities Manager
Development Director
Construction Director
Technical Director
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