The Dissertation Declaration is a mandatory document required by Canadian academic institutions prior to the acceptance and publication of a graduate thesis or dissertation. This legal declaration serves multiple purposes: it protects the intellectual property rights of both the student and the institution, ensures compliance with research ethics and academic integrity standards, and establishes clear permissions for the dissemination of the research. The document must comply with both federal legislation (such as the Copyright Act) and provincial education regulations. The Dissertation Declaration typically accompanies the final submission of a thesis or dissertation and includes various statements about originality, previous publications, third-party content usage, and institutional repository permissions. It may also address specific circumstances such as collaborative research, confidential information, or commercial interests.
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1. Student Information: Full legal name, student ID, department, degree program, and contact information
2. Dissertation Title: Complete title of the dissertation as it appears on the final submission
3. Declaration of Originality: Statement confirming the work is original and completed by the student
4. Acknowledgment of Previous Publications: Declaration of any previously published portions of the dissertation
5. Research Ethics Compliance: Confirmation of compliance with research ethics requirements and protocols
6. Copyright Declaration: Statement regarding copyright ownership and permissions
7. Repository Permission: Authorization for the institution to store and provide access to the dissertation
8. Signature Block: Space for student signature, date, and witness signature if required
1. Co-Authorship Statement: Required when parts of the dissertation include collaborative work or co-authored publications
2. Embargo Request: Used when requesting delayed public access to the dissertation due to pending patents, publications, or confidentiality agreements
3. Third-Party Copyright Material: Required when the dissertation includes substantial third-party copyrighted material
4. Confidentiality Agreement: Needed when the research involves confidential information from industry partners or sensitive data
5. Indigenous Knowledge Statement: Required when research involves Indigenous knowledge or communities
6. Commercial Interest Declaration: Needed when there are potential commercial applications or patent applications pending
1. Research Ethics Approval Documents: Copies of ethics board approvals and related correspondence
2. Publication Permissions: Documentation of permissions to include previously published materials
3. Co-Author Permission Forms: Signed permissions from co-authors for inclusion of joint work
4. Copyright Permissions: Documentation of permissions obtained for use of third-party copyrighted materials
5. Data Management Plan: Details of how research data will be stored and managed post-submission
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Graduate Studies Office
Academic Affairs
Research Ethics
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University Registrar
Research Ethics Officer
Copyright Officer
Graduate Studies Administrator
Academic Affairs Manager
Library Repository Manager
Research Compliance Officer
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Department Chair
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Thesis Coordinator
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