The Supplier Declaration Form is a crucial document in Canadian business operations, designed to establish and verify supplier compliance with various legal and regulatory requirements. This form is typically required during supplier onboarding processes or periodic supplier reviews, serving as a comprehensive self-declaration of compliance with Canadian federal and provincial regulations. The document requires suppliers to provide detailed information about their business operations, certifications, and compliance status across multiple areas including legal, environmental, labor, and quality standards. It helps organizations maintain due diligence in their supplier selection and management processes while ensuring compliance with Canadian regulatory requirements. The form typically includes both mandatory declarations applicable to all suppliers and optional sections that may be required based on the nature of goods or services being provided.
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1. Company Information: Basic details including legal business name, registration numbers, tax IDs, and contact information
2. Business Profile: Nature of business, years in operation, business structure, and ownership details
3. Compliance Declarations: Mandatory declarations regarding legal compliance, including tax compliance, business permits, and regulatory requirements
4. Ethics and Anti-Corruption: Declarations regarding ethical business practices, anti-corruption policies, and conflict of interest disclosures
5. Health and Safety Compliance: Declarations regarding workplace safety standards and compliance with health regulations
6. Environmental Compliance: Statements regarding environmental regulations compliance and environmental management practices
7. Labor Standards: Declarations regarding compliance with labor laws, fair wages, and workplace policies
8. Quality Assurance: Information about quality control processes and relevant certifications
9. Insurance and Liability: Details of insurance coverage and liability provisions
10. Declaration and Signature: Final attestation of truth and accuracy of provided information, with authorized signature block
1. Indigenous Business Status: Section for declaring Indigenous ownership status and related certifications, applicable for suppliers identifying as Indigenous-owned businesses
2. Export Control Compliance: Additional declarations for suppliers dealing with controlled goods or technology, required for international trade
3. Small Business Classification: Section for small business qualification criteria and certifications, relevant for suppliers qualifying as small businesses
4. Diversity Certification: Information about diversity certifications and ownership status, applicable for minority-owned, women-owned, or other diverse businesses
5. Security Clearance: Details of security clearances and related certifications, required for suppliers working with sensitive information or restricted access facilities
6. Sustainable Practices: Additional environmental and sustainability commitments and certifications, optional for suppliers with specific sustainability programs
1. Schedule A - Certificates and Licenses: Copies of all relevant business licenses, permits, and certifications
2. Schedule B - Insurance Certificates: Copies of current insurance policies and certificates
3. Schedule C - Quality Certifications: Copies of quality management system certifications (ISO, etc.)
4. Schedule D - Corporate Organization Chart: Organizational structure showing key personnel and ownership
5. Schedule E - References: List of business references and past performance information
6. Appendix 1 - Code of Conduct Acknowledgment: Signed acknowledgment of supplier code of conduct
7. Appendix 2 - Compliance Checklist: Detailed checklist of all regulatory compliance requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Construction
Healthcare
Energy
Retail
Transportation
Professional Services
Financial Services
Telecommunications
Mining
Agriculture
Defense
Education
Public Sector
Relevant Teams
Procurement
Supply Chain
Legal
Compliance
Risk Management
Vendor Management
Quality Assurance
Operations
Finance
Environmental Health and Safety
Sustainability
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Management Specialist
Compliance Officer
Legal Counsel
Risk Management Officer
Sustainability Manager
Quality Assurance Manager
Contract Administrator
Chief Procurement Officer
Supplier Relations Manager
Supply Chain Analyst
Purchasing Director
Operations Manager
Corporate Compliance Director
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