Ƶ

Employee Onboarding Form for Belgium

Employee Onboarding Form Template for Belgium

A comprehensive document used in Belgium for collecting and documenting essential information from new employees at the start of their employment relationship. This form, governed by Belgian labor law and EU regulations including GDPR, captures crucial employee data including personal details, employment terms, social security information, and necessary declarations. It serves as a foundational document ensuring compliance with Belgian employment regulations while facilitating smooth integration of new employees into the organization.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Employee Onboarding Form

Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Employee Onboarding Form?

The Employee Onboarding Form is a fundamental document used in Belgian employment relationships to initiate and formalize the employment process. It is designed to comply with Belgian labor laws, social security regulations, and EU data protection requirements, particularly GDPR. This document is typically used immediately after an employment contract is signed and before the employee's first day of work. The form collects essential information required for employment administration, including personal details, bank information for salary payments, emergency contacts, and various legal declarations. It also serves as a checklist ensuring all necessary documentation has been received and relevant company policies have been acknowledged by the new employee.

What sections should be included in a Employee Onboarding Form?

1. Employee Personal Information: Basic personal details including full name, address, date of birth, nationality, and national registration number

2. Employment Details: Position title, department, start date, work location, immediate supervisor, and employment status (full-time/part-time)

3. Compensation Information: Salary details, payment method, bank account information for salary deposits

4. Working Hours and Schedule: Standard working hours, break times, flexible working arrangements if applicable

5. Social Security and Tax Information: Social security number, tax-related information, and dependent details

6. Emergency Contact Information: Names and contact details of persons to be notified in case of emergency

7. Required Documentation Checklist: List of mandatory documents to be submitted (ID, work permits, diplomas, certificates)

8. Data Protection Declaration: GDPR-compliant statement about personal data processing and employee rights

9. Acknowledgment: Employee signature section confirming the accuracy of provided information and receipt of company policies

What sections are optional to include in a Employee Onboarding Form?

1. Professional Qualifications: Section for listing educational background and professional certifications, used when relevant for the position

2. Language Proficiency: Details of language skills, particularly important in multilingual regions of Belgium

3. Previous Employment History: Brief employment history section, used when not collected during the recruitment process

4. Special Accommodations: Section for declaring any required workplace accommodations, used when employee indicates specific needs

5. Vehicle and Parking: Details for company parking access and vehicle registration, used when company provides parking facilities

6. IT Equipment Requirements: Section for specifying required technology and access credentials, used for roles requiring specific IT equipment

What schedules should be included in a Employee Onboarding Form?

1. Company Policies Acknowledgment Form: Checklist of company policies received and reviewed by the employee

2. Benefit Plan Enrollment Forms: Forms for selecting and enrolling in various company benefit programs

3. Workplace Safety Guidelines: Summary of essential safety procedures and emergency protocols

4. IT Security Policy: Overview of company IT security requirements and acceptable use policies

5. Internal Regulations Summary: Key points from the company's internal work rules (arbeidsreglement/règlement de travail)

6. Privacy Notice: Detailed information about the company's processing of employee personal data under GDPR

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions

































Clauses




























Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Hospitality

Telecommunications

Logistics

Public Sector

Energy

Media and Entertainment

Pharmaceutical

Relevant Teams

Human Resources

Personnel Administration

Payroll

Legal

Compliance

Employee Relations

Recruitment

Talent Acquisition

HR Operations

Relevant Roles

HR Manager

HR Director

HR Business Partner

Recruitment Manager

Talent Acquisition Specialist

HR Administrator

HR Coordinator

Payroll Manager

Personnel Administrator

Office Manager

HR Operations Manager

Employee Relations Manager

HR Compliance Officer

HRIS Specialist

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Employment Authorization Form

Belgian Employment Authorization Form for foreign workers, complying with federal employment and immigration regulations.

find out more

Medical Examination Form For Employment

A Belgian-compliant medical examination form for assessing candidate/employee health fitness for employment, aligned with Belgian labor and privacy laws.

find out more

HR Letter For Visa

An official employment support letter for visa applications in Belgium, confirming employment terms and company sponsorship under Belgian immigration law.

find out more

Certification Of Employment

A Belgian law-compliant official document certifying an individual's employment status, position, and duration with an organization.

find out more

Payroll Forms For Employee

Belgian-compliant payroll forms package for documenting employee compensation, benefits, and tax information in accordance with Belgian employment law.

find out more

Job Interview Evaluation Form

Belgian-compliant Job Interview Evaluation Form for standardized candidate assessment, aligned with local labor laws and GDPR requirements.

find out more

Full And Final Settlement Letter To Employee

A Belgian law-compliant document that finalizes employment termination terms and settlement between employer and employee, including all final payments and mutual releases.

find out more

Former Employee Reference Letter For Employee

A Belgian law-compliant reference letter confirming previous employment details and work history for a former employee.

find out more

Pay Increase Letter To Employee

A formal document under Belgian law that officially communicates and documents an employee's salary increase, serving as an amendment to the existing employment contract.

find out more

Hiring Form

Belgian-law compliant employment contract template incorporating essential elements required by Belgian federal and regional employment regulations.

find out more

Employment Details Form

A Belgian-law compliant Employment Details Form outlining essential employment terms and conditions in accordance with Belgian labor law and EU regulations.

find out more

Salary Contract

A standard employment contract compliant with Belgian labor law, establishing terms and conditions of employment between employer and employee.

find out more

Physical Exam Form For Work

A Belgian-compliant workplace medical examination form for assessing employee fitness for work, meeting national labor and privacy regulations.

find out more

Online Employment Application Form

Belgian-law compliant online employment application form incorporating GDPR requirements and local employment regulations.

find out more

Guarantor Letter For Employment

A Belgian law-governed letter where a guarantor provides formal employment-related guarantees to an employer regarding an employee's obligations.

find out more

General Job Application Letter

A formal job application letter compliant with Belgian employment law and regional language requirements, used to express interest in a professional position and present relevant qualifications.

find out more

Letter Of Intent For A Job

A preliminary employment intention document under Belgian law that outlines proposed employment terms and conditions while maintaining a non-binding nature.

find out more

Evaluation Form For Employees

Belgian-compliant employee evaluation form for structured performance assessment and development planning, aligned with local labor laws.

find out more

Employee Information Form

A Belgian-law compliant Employee Information Form for collecting and documenting essential employee data in accordance with local employment and privacy regulations.

find out more

Job Letter

A Belgian employment letter establishing the terms and conditions of employment under Belgian law, including essential working conditions and mandatory legal requirements.

find out more

Self Employed Contract

Belgian-law governed self-employed contractor agreement establishing independent business relationship while ensuring legal compliance and protecting both parties' interests.

find out more

Employee Clearance Letter

A formal document under Belgian law confirming an employee's fulfillment of all exit obligations and return of company property upon employment termination.

find out more

Letter Of Employment

A Belgian-law compliant employment letter establishing the formal employment relationship and outlining key terms and conditions of employment.

find out more

Employment Verification Form

A Belgian law-compliant form that officially verifies employment status and details, meeting both local employment regulations and GDPR requirements.

find out more

New Hire Form

A Belgian-law compliant employment documentation package that formalizes the hiring of new employees while meeting all federal and regional regulatory requirements.

find out more

Fixed Term Contract

Belgian law-compliant Fixed Term Employment Contract establishing temporary employment terms and conditions.

find out more

Internship Confirmation Letter From Company To University

A formal Belgian-law governed letter from a company to a university confirming student internship arrangements and conditions.

find out more

Employment Verification Letter

A Belgian-compliant formal document confirming an individual's employment status and details, issued by employers under Belgian employment law and GDPR requirements.

find out more

Employment Certification Letter

A Belgian law-compliant employment certification letter confirming an individual's employment status and terms with their current employer.

find out more

Casual Employment Agreement

A Belgian law-compliant agreement establishing casual employment terms with flexible working arrangements and statutory protections.

find out more

Staff Verification Letter

A formal employment confirmation document issued under Belgian law, complying with local labor regulations and GDPR requirements.

find out more

Salary Confirmation Letter

A Belgian law-compliant document confirming an employee's salary and compensation terms, serving as official documentation of agreed wage conditions.

find out more

Recruitment Agency Contract

Belgian law-governed agreement between a recruitment agency and client company for professional recruitment services.

find out more

Job Certification Letter

A formal employment verification document under Belgian law that confirms an individual's employment status and relevant details with an organization.

find out more

Income Verification Letter For Apartment

A Belgian-compliant employer-issued letter confirming employment status and income details for rental application purposes, adhering to local privacy and housing regulations.

find out more

Employment Letter For Visa

A formal employment letter compliant with Belgian law, designed to support work visa applications while establishing clear employment terms.

find out more

Contract Letter Of Employment

A legally compliant Belgian employment contract letter establishing employment terms and conditions under Belgian labor law.

find out more

Confirmation Of Employment Letter For Bank

A Belgian-law compliant employment confirmation letter providing verified employment details for banking purposes.

find out more

Self Employment Profit And Loss Form

A Belgian-compliant profit and loss reporting form for self-employed individuals, meeting federal tax and accounting requirements.

find out more

Employment Information Form

A mandatory Belgian employment document outlining essential terms and conditions of employment, compliant with Belgian labor law and EU directives.

find out more
See more related templates

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it