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Hiring Form for Belgium

Hiring Form Template for Belgium

A standardized employment contract template designed in accordance with Belgian labor law, incorporating all essential elements required by both federal legislation and regional requirements. This comprehensive document ensures compliance with Belgian employment regulations, including working hours, remuneration, leave entitlements, and notice periods. It addresses GDPR requirements for data protection and includes necessary language provisions based on the regional requirements (French, Dutch, or German-speaking regions). The document serves as a legally binding agreement between employer and employee while maintaining flexibility for industry-specific adaptations.

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What is a Hiring Form?

The Belgian Hiring Form serves as a foundational document for establishing employment relationships under Belgian law. This document is essential when onboarding new employees in Belgium, whether for permanent, fixed-term, or specific project-based employment. The hiring form must comply with the Employment Contracts Act of 1978, relevant Collective Labour Agreements, and regional language requirements. It includes mandatory provisions regarding working conditions, remuneration, and social security obligations, while allowing for customization based on specific employment circumstances. The document ensures compliance with GDPR requirements and anti-discrimination laws, making it suitable for use across various industries and employment levels while maintaining legal validity under Belgian jurisdiction.

What sections should be included in a Hiring Form?

1. Employee and Employer Information: Detailed identification of both parties including full legal names, addresses, and relevant registration numbers

2. Position and Duties: Job title, description, responsibilities, and reporting structure

3. Employment Start Date and Duration: Commencement date and whether the contract is fixed-term or indefinite

4. Work Location: Primary workplace address and any mobility requirements

5. Working Hours: Standard working hours, schedule, breaks, and overtime arrangements

6. Remuneration: Base salary, payment frequency, method of payment, and any guaranteed bonuses

7. Leave Entitlements: Annual leave, public holidays, and other statutory leave rights

8. Notice Period: Required notice periods for termination by either party

9. Collective Bargaining Agreements: Reference to applicable CBAs and industry agreements

10. Social Security: Confirmation of social security registration and related provisions

11. Data Protection: GDPR-compliant clauses regarding personal data processing

What sections are optional to include in a Hiring Form?

1. Company Car: Terms related to company vehicle provision and usage, if applicable

2. Remote Work: Provisions for telework or home office arrangements

3. Non-Compete Clause: Post-employment competition restrictions, subject to strict Belgian law requirements

4. Additional Benefits: Details of meal vouchers, eco-vouchers, insurance packages, or other benefits

5. Commission Structure: Details of variable pay or commission schemes for sales positions

6. International Travel: Terms for international assignments or business travel

7. Training Requirements: Mandatory training programs and professional development expectations

8. Language Requirements: Specific language proficiency requirements and testing

What schedules should be included in a Hiring Form?

1. Job Description: Detailed description of role, responsibilities, and requirements

2. Company Policies: Reference to or inclusion of key workplace policies

3. Benefits Package Details: Comprehensive description of all benefits and conditions

4. Workplace Rules: Internal work rules as required by Belgian law

5. Code of Conduct: Expected behavioral standards and company values

6. Safety Procedures: Workplace safety guidelines and procedures

7. IT Policy: Rules regarding use of company IT systems and equipment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions

































Clauses



































Relevant Industries

Technology

Manufacturing

Financial Services

Professional Services

Healthcare

Retail

Education

Construction

Hospitality

Telecommunications

Transportation

Energy

Media and Entertainment

Public Sector

Non-Profit

Relevant Teams

Human Resources

Legal

Compliance

Operations

Administration

Talent Acquisition

Personnel Management

Employee Relations

Management

Corporate Services

Relevant Roles

HR Manager

Legal Counsel

Recruitment Specialist

HR Business Partner

Compliance Officer

Department Director

Office Manager

HR Administrator

Talent Acquisition Manager

Employment Law Specialist

Personnel Administrator

Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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