The Reference Request Consent Form is a critical document in the Australian employment landscape, designed to protect both employers and employees during the reference checking process. This document becomes necessary whenever an individual seeks new employment or when organizations need to verify the employment history and credentials of potential candidates. The form ensures compliance with Australian privacy legislation, particularly the Privacy Act 1988 and the Australian Privacy Principles, by obtaining explicit consent for the collection, use, and disclosure of personal information. It typically includes details about the scope of information that can be shared, identifies nominated referees, and specifies the duration of the consent. The Reference Request Consent Form serves as a safeguard against unauthorized disclosure of personal information while facilitating necessary employment verification processes.
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1. Personal Information: Employee's full name, current position, employment dates, and contact details
2. Referee Details: Name, position, company, and contact information of the nominated referee(s)
3. Consent Declaration: Clear statement of consent for contacting referees and sharing employment information
4. Information Release Scope: Specific details about what information may be requested and shared (e.g., job performance, attendance, responsibilities)
5. Privacy Notice: Statement about how the information will be collected, used, and protected in accordance with the Privacy Act 1988
6. Duration of Consent: Specification of how long the consent remains valid
7. Signature Block: Space for employee signature, date, and witness signature if required
1. Additional Referee Instructions: Special instructions or restrictions for contacting referees (use when employee has specific requirements about how or when referees can be contacted)
2. International Data Transfer Consent: Additional consent for sharing information internationally (include when reference checks may involve overseas organizations)
3. Sensitive Information Consent: Specific consent for sharing sensitive information as defined in the Privacy Act (include when role requires disclosure of sensitive information)
4. Revocation Process: Information about how to withdraw consent (include when organization has a specific process for handling consent withdrawals)
1. List of Approved Referee Questions: Standard set of questions that may be asked of referees
2. Privacy Policy Extract: Relevant sections of the organization's privacy policy regarding reference checks
3. Consent Withdrawal Form: Template form for withdrawing consent if needed in the future
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Relevant Teams
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Employment Relations
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Relevant Roles
Human Resources Manager
Recruitment Coordinator
Hiring Manager
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Privacy Officer
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HR Business Partner
Employment Relations Manager
Recruitment Manager
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