The No Longer Employed Verification Letter is a crucial document in South African business practice, used to formally confirm the end of an employment relationship. This document is typically requested by former employees or third parties (such as potential employers, financial institutions, or government agencies) to verify previous employment details. Governed by South African labor law, including the Basic Conditions of Employment Act and the Protection of Personal Information Act, it provides essential information such as employment dates, final position, and confirmation of employment termination. The letter serves multiple purposes, from facilitating new employment opportunities to supporting visa applications or financial arrangements. It must be carefully drafted to ensure compliance with privacy laws while providing necessary verification of employment history.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date: Current date when the letter is issued
3. Recipient Information: Full name and address of the recipient (if specifically addressed) or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is an employment verification letter
5. Employee Information: Former employee's full name, ID number, and last known contact details
6. Employment Details: Confirmation of employment period, including start and end dates
7. Position Information: Last position held and final job title
8. Verification Statement: Clear statement confirming the employee is no longer employed with the company
9. Signatory: Name, position, and signature of authorized company representative
10. Company Footer: Company registration details and official stamp if required
1. Reason for Termination: Brief statement of separation reason - only if requested and agreed upon with former employee
2. Salary Information: Last drawn salary - only if specifically requested and authorized by former employee
3. Performance Statement: Brief statement about work performance - only if positive and specifically requested
4. Rehire Eligibility: Statement about eligibility for rehire - only if company policy allows this disclosure
5. Benefits Information: Information about benefits status and termination - only if relevant to verification purpose
1. Copy of Employment Contract: Attached only if specifically requested and relevant to verification
2. Service Certificate: Basic certificate of service as required by South African law
3. UIF Documentation: Unemployment Insurance Fund documentation if required for benefits purposes
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