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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date: Current date when the letter is issued
3. Recipient Information: Full name and address of the recipient (if specifically addressed) or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is an employment verification letter
5. Employee Information: Former employee's full name, ID number, and last known contact details
6. Employment Details: Confirmation of employment period, including start and end dates
7. Position Information: Last position held and final job title
8. Verification Statement: Clear statement confirming the employee is no longer employed with the company
9. Signatory: Name, position, and signature of authorized company representative
10. Company Footer: Company registration details and official stamp if required
1. Reason for Termination: Brief statement of separation reason - only if requested and agreed upon with former employee
2. Salary Information: Last drawn salary - only if specifically requested and authorized by former employee
3. Performance Statement: Brief statement about work performance - only if positive and specifically requested
4. Rehire Eligibility: Statement about eligibility for rehire - only if company policy allows this disclosure
5. Benefits Information: Information about benefits status and termination - only if relevant to verification purpose
1. Copy of Employment Contract: Attached only if specifically requested and relevant to verification
2. Service Certificate: Basic certificate of service as required by South African law
3. UIF Documentation: Unemployment Insurance Fund documentation if required for benefits purposes
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Mining
Agriculture
Telecommunications
Transportation
Hospitality
Government
Non-Profit
Human Resources
Legal
Compliance
Administration
Employee Relations
Corporate Services
Personnel Management
Operations
Executive Office
Human Resources Manager
HR Director
HR Administrator
Legal Counsel
Company Secretary
Operations Manager
Department Manager
HR Business Partner
Compliance Officer
Personnel Officer
Administrative Manager
HR Coordinator
Employee Relations Manager
HR Operations Manager
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