The No Longer Employed Verification Letter is a crucial document in Hong Kong's employment ecosystem, serving as official confirmation of a concluded employment relationship. This document is typically requested when former employees need to verify their previous employment for purposes such as new job applications, visa processing, loan applications, or other administrative requirements. The letter must comply with Hong Kong's Employment Ordinance (Cap. 57) and Personal Data (Privacy) Ordinance (Cap. 486), ensuring proper handling of sensitive employment information while providing necessary verification. The document typically includes essential details such as employment duration, final position, and termination date, with optional information such as salary history or performance remarks requiring specific authorization.
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1. Letter Header: Company letterhead including full legal name, address, and contact information
2. Date: Current date of letter issuance
3. Addressee Details: Full name and address of the recipient ('To Whom It May Concern' if generic)
4. Subject Line: Clear indication that this is an employment verification letter
5. Employee Information: Full name, ID number (if required), and last known contact details of the former employee
6. Employment Period: Precise dates of employment commencement and termination
7. Position Verification: Last position held and department (if applicable)
8. Termination Confirmation: Statement confirming that the employment relationship has ended
9. Signature Block: Name, title, and signature of authorized company representative
1. Reason for Termination: Brief statement of how employment ended (resignation/termination/mutual agreement) - include only if specifically requested and permitted by policy
2. Salary Information: Last drawn salary or salary history - include only if specifically authorized by the former employee
3. Job Responsibilities: Brief description of main duties and responsibilities - include if requested for specific purposes like visa applications
4. Performance Statement: General statement about work performance - include only if company policy allows and it's specifically requested
5. Rehire Eligibility: Statement about eligibility for rehire - include only if company policy permits disclosure
1. Authorization Form: If included, a copy of the former employee's authorization to release employment information
2. Employment Record Summary: If needed, a detailed summary of employment history including positions held and dates
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation and Logistics
Real Estate
Media and Entertainment
Public Sector
Non-Profit Organizations
Insurance
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Administration
Corporate Secretariat
Operations
Management
Personnel
Relevant Roles
HR Director
HR Manager
HR Officer
Legal Counsel
Company Secretary
Office Manager
Department Head
Managing Director
Chief Executive Officer
Operations Manager
Administrative Manager
Compliance Officer
HR Administrator
Personnel Manager
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