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Board Resolution Change Of Address for South Africa

Board Resolution Change Of Address Template for South Africa

A formal board resolution document used in South Africa to officially record and approve a change in a company's registered address. This document complies with the Companies Act 71 of 2008 and related regulations, serving as evidence of the board's decision and authorization to change the company's official address. It includes specific details about the new address, effective date, and authorizes designated officers to file necessary notifications with relevant authorities including CIPC and SARS. The resolution must be properly executed and maintained as part of the company's official records.

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What is a Board Resolution Change Of Address?

A Board Resolution Change Of Address is a crucial corporate governance document required under South African law when a company needs to change its registered address. This document is necessary for compliance with the Companies Act 71 of 2008 and must be executed whenever a company relocates its registered office. The resolution serves multiple purposes: it formally records the board's decision to change the address, provides authorization for filing necessary documentation with regulatory authorities, and serves as an official record for future reference. The document is particularly important as it triggers various statutory obligations, including notifications to CIPC, SARS, and other relevant authorities. It must contain specific details about the new address, timing of the change, and proper authorization for implementation.

What sections should be included in a Board Resolution Change Of Address?

1. Meeting Details: Date, time, venue/method of meeting, and confirmation of quorum

2. Directors Present: List of directors in attendance and those absent with or without apologies

3. Chairperson: Identification of the meeting's chairperson

4. Current Address: Statement of the company's current registered address

5. Resolution: Formal resolution to change the company's registered address, including the new address details

6. Effective Date: The date from which the address change takes effect

7. Authorization: Authorization for company officers to file necessary documents with CIPC and other authorities

8. Certification: Certification by the chairperson or company secretary that the resolution was duly passed

What sections are optional to include in a Board Resolution Change Of Address?

1. Notice of Meeting: Confirmation that proper notice was given (include when there are specific notice requirements in the company's MOI)

2. Reasons for Change: Explanation of why the address change is necessary (include when documentation of reasoning is required)

3. Electronic Participation: Details of electronic participation arrangements (include for virtual or hybrid meetings)

4. Previous Resolutions: Reference to any previous relevant resolutions (include if this is an amendment or related to previous decisions)

What schedules should be included in a Board Resolution Change Of Address?

1. Proof of New Address: Copy of lease agreement, title deed, or utility bill confirming new address

2. CIPC Forms: Copies of prescribed forms (CoR 21.1) to be submitted to CIPC

3. Company Constitution Extract: Relevant extracts from the company's MOI regarding requirements for changing registered address

4. Notification Template: Template for notifying stakeholders of the address change

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

South Africa

Publisher

Ƶ

Document Type

Board Resolution

Cost

Free to use
Relevant legal definitions

















Clauses













Relevant Industries

Financial Services

Manufacturing

Retail

Technology

Mining

Healthcare

Professional Services

Real Estate

Education

Agriculture

Construction

Transportation

Energy

Telecommunications

Non-Profit Organizations

Relevant Teams

Legal

Corporate Governance

Administration

Compliance

Corporate Secretariat

Records Management

Executive Office

Finance

Risk Management

Relevant Roles

Company Secretary

Chief Executive Officer

Managing Director

Board Chairman

Director

Corporate Governance Officer

Legal Counsel

Compliance Officer

Administrative Officer

Records Manager

Chief Financial Officer

Company Director

Corporate Services Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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