A Board Resolution Change Of Address is a crucial corporate governance document required under South African law when a company needs to change its registered address. This document is necessary for compliance with the Companies Act 71 of 2008 and must be executed whenever a company relocates its registered office. The resolution serves multiple purposes: it formally records the board's decision to change the address, provides authorization for filing necessary documentation with regulatory authorities, and serves as an official record for future reference. The document is particularly important as it triggers various statutory obligations, including notifications to CIPC, SARS, and other relevant authorities. It must contain specific details about the new address, timing of the change, and proper authorization for implementation.
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1. Meeting Details: Date, time, venue/method of meeting, and confirmation of quorum
2. Directors Present: List of directors in attendance and those absent with or without apologies
3. Chairperson: Identification of the meeting's chairperson
4. Current Address: Statement of the company's current registered address
5. Resolution: Formal resolution to change the company's registered address, including the new address details
6. Effective Date: The date from which the address change takes effect
7. Authorization: Authorization for company officers to file necessary documents with CIPC and other authorities
8. Certification: Certification by the chairperson or company secretary that the resolution was duly passed
1. Notice of Meeting: Confirmation that proper notice was given (include when there are specific notice requirements in the company's MOI)
2. Reasons for Change: Explanation of why the address change is necessary (include when documentation of reasoning is required)
3. Electronic Participation: Details of electronic participation arrangements (include for virtual or hybrid meetings)
4. Previous Resolutions: Reference to any previous relevant resolutions (include if this is an amendment or related to previous decisions)
1. Proof of New Address: Copy of lease agreement, title deed, or utility bill confirming new address
2. CIPC Forms: Copies of prescribed forms (CoR 21.1) to be submitted to CIPC
3. Company Constitution Extract: Relevant extracts from the company's MOI regarding requirements for changing registered address
4. Notification Template: Template for notifying stakeholders of the address change
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Retail
Technology
Mining
Healthcare
Professional Services
Real Estate
Education
Agriculture
Construction
Transportation
Energy
Telecommunications
Non-Profit Organizations
Relevant Teams
Legal
Corporate Governance
Administration
Compliance
Corporate Secretariat
Records Management
Executive Office
Finance
Risk Management
Relevant Roles
Company Secretary
Chief Executive Officer
Managing Director
Board Chairman
Director
Corporate Governance Officer
Legal Counsel
Compliance Officer
Administrative Officer
Records Manager
Chief Financial Officer
Company Director
Corporate Services Manager
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