The Board Resolution For Renewal of Rent Agreement is essential when a company needs to formally document its decision to continue leasing property. This document is typically required by U.S. corporate governance standards when an existing lease is approaching expiration and the company wishes to maintain occupancy. It includes details about the property, renewal terms, authorized signatories, and voting record. The resolution serves multiple purposes: satisfying corporate governance requirements, providing authorization for execution of renewal documents, and maintaining clear records of board decisions regarding property commitments.
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1. Title and Date: Official title of the resolution and date of board meeting
2. Company Details: Legal name and address of the company
3. Recitals: Background information about existing lease and reason for renewal
4. Resolution Statement: Formal declaration of the board's decision to renew the lease
5. Terms of Renewal: Key terms including duration, rent, and any modifications
6. Authorization: Named individuals authorized to execute renewal documents
7. Certification: Secretary's certification of the resolution's adoption
1. Voting Results: Record of the voting outcome - include when required by bylaws or for transparency
2. Additional Authorizations: Special authorizations for modifications or negotiations - include when additional flexibility is needed in finalizing terms
3. Conditions Precedent: Conditions that must be met before renewal takes effect - include when renewal is subject to specific conditions
1. Original Lease Agreement: Copy of the existing lease agreement being renewed
2. Property Details: Description and details of the leased property
3. Board Meeting Minutes: Minutes of the meeting where resolution was passed
4. Voting Record: Detailed record of board member votes if required
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