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Contract Non Renewal Letter To Employee

Contract Non Renewal Letter To Employee Template for Singapore

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Key Requirements PROMPT example:

Contract Non Renewal Letter To Employee

"I need to draft a Contract Non Renewal Letter To Employee for a senior software developer whose 2-year contract expires on March 15, 2025, ensuring compliance with Singapore employment law and including specific handover requirements for ongoing projects."

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Document background
The Contract Non Renewal Letter To Employee is a crucial document used when an organization decides not to extend or renew a fixed-term employment contract. Under Singapore employment law, employers must provide clear written communication regarding the non-renewal of contracts, ensuring compliance with notice periods specified in the original employment contract or statutory minimums under the Employment Act. This document typically includes the termination date, final payment details, and transition arrangements. It helps organizations maintain proper documentation for compliance purposes and protects both parties by clearly communicating the employment relationship's conclusion.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details including employee name, address and reference number

2. Non-renewal Statement: Clear and unambiguous statement that the employment contract will not be renewed upon expiry

3. Contract Details: Reference to original employment contract date and current expiry date

4. Last Working Day: Explicit statement of the final day of employment

5. Final Payment Information: Details regarding final salary, pro-rated bonuses, unused leave payments and other entitlements

6. Company Property: Instructions regarding return of company property and equipment

7. Closing Statement: Expression of appreciation and well-wishes for future endeavors

Optional Sections

1. Handover Requirements: Specific instructions for handover of work responsibilities and ongoing projects

2. Reference Provision: Information about company's policy on providing employment references

3. Non-Compete Reminder: Reminder of continuing obligations under any non-compete or confidentiality agreements

4. Exit Interview: Details about exit interview process if required by company policy

Suggested Schedules

1. Final Settlement Schedule: Detailed breakdown of final payment including salary, leave encashment, and other benefits

2. Company Property Checklist: Itemized list of company property to be returned before the last day

3. Employment Benefits Summary: Summary of any continuing benefits or insurance coverage post-employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore - covers notice period requirements, minimum statutory requirements for termination/non-renewal, and treatment of unused leave and benefits

Employment Claims Act 2016: Legislation governing employment claims and disputes - includes requirements for final settlement of employment claims and proper documentation to prevent future disputes

MOM Guidelines: Ministry of Manpower guidelines covering best practices for contract termination/non-renewal, requirements for proper communication, and fair treatment guidelines

Industrial Relations Act: Legislation governing union relationships and collective agreements - relevant if employee is covered by a union or collective agreement

Personal Data Protection Act 2012: Legislation governing the handling of personal data - includes requirements for proper handling of employee's personal information and data retention requirements

Central Provident Fund Act: Legislation governing mandatory retirement savings - covers CPF contribution considerations and final payment requirements for terminating employees

Key Letter Components: Essential elements to include: clear statement of non-renewal, last day of employment, notice period compliance, outstanding payments/benefits, return of company property, final settlement details, confidentiality obligations, reference to original contract terms

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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