The Contract Non Renewal Letter To Employee is a crucial document in Nigerian employment practice, used when an employer decides not to extend or renew a fixed-term employment contract. This document must be issued in compliance with Nigerian Labour Act requirements, typically providing adequate notice before the contract's expiration date. It serves multiple purposes: formally communicating the non-renewal decision, outlining the transition process, specifying final entitlements, and establishing clear expectations for the employment relationship's conclusion. The letter helps organizations manage their workforce effectively while maintaining professional relationships and minimizing legal risks. It's particularly important in Nigeria's business environment, where proper documentation of employment decisions is essential for regulatory compliance and potential dispute resolution.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a Contract Non-Renewal Notice
3. Opening Statement: Reference to the current employment contract and its expiration date
4. Non-Renewal Declaration: Clear statement that the contract will not be renewed upon expiration
5. Notice Period Confirmation: Confirmation that this notice satisfies the required notice period under Nigerian labour law
6. Last Working Day: Specific mention of the employee's last working day
7. Handover Requirements: Instructions regarding the handover of company property and ongoing work
8. Final Entitlements: Information about final salary, benefits, and any other entitlements
9. Closing Statement: Professional closing with appreciation for service
10. Signature Block: Authorized signatory details and company stamp
1. Performance Recognition: Optional section recognizing the employee's contributions, used when the non-renewal is not performance-related
2. Reference Offer: Offer to provide employment references, included when appropriate based on employment history
3. Non-Compete Reminder: Reminder of any existing non-compete or confidentiality obligations, included if such agreements exist
4. Pension Information: Details about pension arrangements, included if the employee participates in a company pension scheme
5. Outstanding Leave: Information about unused leave days and their settlement, included if there is outstanding leave
6. Future Opportunities: Statement about potential future opportunities, used when wanting to maintain good relations and possible future re-employment
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and any other entitlements
2. Company Property Checklist: List of company assets to be returned before the last working day
3. Exit Clearance Form: Document listing all departmental clearances required before final settlement
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology and Telecommunications
Manufacturing
Oil and Gas
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Mining
Agriculture
Transportation and Logistics
Media and Entertainment
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Management
Executive Leadership
Industrial Relations
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Department Manager
Operations Director
Project Manager
Administrative Officer
Contract Employee
Fixed-term Employee
Regional Manager
Branch Manager
Country Manager
General Manager
CEO
Managing Director
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