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Contract Non Renewal Letter To Employee for Nigeria

Contract Non Renewal Letter To Employee Template for Nigeria

A Contract Non-Renewal Letter to Employee is a formal written communication used in Nigeria to inform an employee that their fixed-term employment contract will not be renewed upon its expiration. This document must comply with Nigerian Labour Act requirements and provide clear notice of the contract's termination. It typically includes details about the last working day, final entitlements, handover requirements, and any post-employment obligations. The letter serves as official documentation of the non-renewal decision and helps protect both employer and employee interests while ensuring compliance with Nigerian employment law.

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What is a Contract Non Renewal Letter To Employee?

The Contract Non Renewal Letter To Employee is a crucial document in Nigerian employment practice, used when an employer decides not to extend or renew a fixed-term employment contract. This document must be issued in compliance with Nigerian Labour Act requirements, typically providing adequate notice before the contract's expiration date. It serves multiple purposes: formally communicating the non-renewal decision, outlining the transition process, specifying final entitlements, and establishing clear expectations for the employment relationship's conclusion. The letter helps organizations manage their workforce effectively while maintaining professional relationships and minimizing legal risks. It's particularly important in Nigeria's business environment, where proper documentation of employment decisions is essential for regulatory compliance and potential dispute resolution.

What sections should be included in a Contract Non Renewal Letter To Employee?

1. Letter Header: Company letterhead, date, reference number, and employee's contact details

2. Subject Line: Clear indication that this is a Contract Non-Renewal Notice

3. Opening Statement: Reference to the current employment contract and its expiration date

4. Non-Renewal Declaration: Clear statement that the contract will not be renewed upon expiration

5. Notice Period Confirmation: Confirmation that this notice satisfies the required notice period under Nigerian labour law

6. Last Working Day: Specific mention of the employee's last working day

7. Handover Requirements: Instructions regarding the handover of company property and ongoing work

8. Final Entitlements: Information about final salary, benefits, and any other entitlements

9. Closing Statement: Professional closing with appreciation for service

10. Signature Block: Authorized signatory details and company stamp

What sections are optional to include in a Contract Non Renewal Letter To Employee?

1. Performance Recognition: Optional section recognizing the employee's contributions, used when the non-renewal is not performance-related

2. Reference Offer: Offer to provide employment references, included when appropriate based on employment history

3. Non-Compete Reminder: Reminder of any existing non-compete or confidentiality obligations, included if such agreements exist

4. Pension Information: Details about pension arrangements, included if the employee participates in a company pension scheme

5. Outstanding Leave: Information about unused leave days and their settlement, included if there is outstanding leave

6. Future Opportunities: Statement about potential future opportunities, used when wanting to maintain good relations and possible future re-employment

What schedules should be included in a Contract Non Renewal Letter To Employee?

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and any other entitlements

2. Company Property Checklist: List of company assets to be returned before the last working day

3. Exit Clearance Form: Document listing all departmental clearances required before final settlement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Nigeria

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions
















Clauses
















Relevant Industries

Banking and Finance

Technology and Telecommunications

Manufacturing

Oil and Gas

Healthcare

Education

Retail

Construction

Professional Services

Hospitality

Mining

Agriculture

Transportation and Logistics

Media and Entertainment

Relevant Teams

Human Resources

Legal

Operations

Administration

Compliance

Management

Executive Leadership

Industrial Relations

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Department Manager

Operations Director

Project Manager

Administrative Officer

Contract Employee

Fixed-term Employee

Regional Manager

Branch Manager

Country Manager

General Manager

CEO

Managing Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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