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Letter Of Incorporation Template for Saudi Arabia

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Key Requirements PROMPT example:

Letter Of Incorporation

"I need a Letter of Incorporation for a new technology consulting company in Riyadh, with three Saudi national shareholders and one UK investor, with a total capital of 500,000 SAR, planned to start operations in March 2025."

Document background
The Letter of Incorporation is a crucial document in the Saudi Arabian company formation process, serving as the formal declaration of a company's establishment. This document is mandatory under Saudi Companies Law and must be submitted to the Ministry of Commerce as part of the incorporation process. The Letter of Incorporation includes vital information such as shareholder details, capital structure, management framework, and intended business activities. It forms the basis for the company's legal existence and must comply with all relevant Saudi regulations, including specific requirements for different company types and foreign investment restrictions. The document is particularly important in the context of Saudi Arabia's evolving business landscape and Vision 2030 economic reforms, which have introduced new opportunities and requirements for company formation.
Suggested Sections

1. Letter Header: Official letterhead, date, and reference number

2. Addressee Details: Ministry of Commerce and any other relevant authorities

3. Company Identification: Proposed company name, legal form, and principal office address

4. Founders Information: Names, nationalities, ID numbers, and contact details of all founding shareholders

5. Capital Structure: Statement of authorized and paid-up capital, share distribution among founders

6. Business Activities: Detailed description of intended business activities aligned with Saudi Commercial Activities codes

7. Management Structure: Proposed board structure or managers, depending on company type

8. Declaration of Compliance: Statement confirming compliance with Saudi Companies Law and related regulations

9. Authentication: Signatures of founders and official authentication requirements

Optional Sections

1. Foreign Investment Details: Required when foreign shareholders are involved, detailing their ownership percentages and SAGIA license details

2. Branch Declarations: Include when the company plans to establish branches within Saudi Arabia

3. Special Approvals: Required for regulated activities needing additional governmental approvals

4. Power of Attorney: Include when certain founders delegate authority for incorporation procedures

5. Digital Operations: Required when company plans to conduct e-commerce or digital business activities

Suggested Schedules

1. Schedule 1 - Shareholders Information: Detailed information about shareholders including copies of IDs and contact details

2. Schedule 2 - Capital Contribution Proof: Bank certificates or other proof of capital deposit

3. Schedule 3 - Business Plan: Brief overview of business operations and projected activities

4. Schedule 4 - Property Details: If applicable, details of any property or lease agreements for company premises

5. Appendix A - Required Forms: Standard Ministry of Commerce forms required for incorporation

6. Appendix B - Supporting Documents: Additional documentation such as professional certificates, licenses, or permits

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Manufacturing

Technology

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Retail

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Relevant Teams

Legal

Finance

Compliance

Corporate Governance

Risk Management

Operations

Business Development

Investment

Corporate Affairs

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Company Secretary

Legal Counsel

Corporate Lawyer

Business Development Manager

Compliance Officer

Board Member

Managing Director

Finance Director

Investment Manager

Corporate Governance Officer

Risk Manager

Operations Director

General Counsel

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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