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1. Header Information: Company letterhead, date, reference number, and formal letter formatting
2. Recipient Details: Employee's full name, ID number, position, and current address
3. Subject Line: Clear indication that this is a notice of contract non-renewal
4. Contract Reference: Details of the current employment contract including its date and reference number
5. Non-renewal Statement: Clear and unambiguous statement declaring the intention not to renew the contract
6. End Date: Specific mention of the contract's end date and last working day
7. Notice Period Confirmation: Statement confirming compliance with the statutory notice period requirements
8. Closing Statement: Professional closing with appreciation for service rendered
9. Signature Block: Authorized signatory details including name, position, and signature
1. Reason for Non-renewal: Optional explanation of the non-renewal decision, used when transparency is desired or required by specific company policies
2. Handover Instructions: Specific instructions regarding the handover of work, documents, or company property, used when the employee has significant responsibilities or company assets
3. Final Settlement Details: Overview of end-of-service benefits and final settlement process, used when company policy requires inclusion of this information
4. Non-compete Reminder: Reminder of any existing non-compete or confidentiality obligations, used when the original contract contains such clauses
5. Reference Offer: Statement about providing employment references, used when company policy allows for this
6. Exit Interview: Information about exit interview arrangements, used when company policy requires exit interviews
1. Handover Checklist: Detailed list of items, tasks, and responsibilities to be handed over before the last working day
2. Final Settlement Calculation: Breakdown of end-of-service benefits, outstanding salary, and any other financial entitlements
3. Company Property List: Inventory of company assets to be returned before the last working day
Banking & Financial Services
Construction & Engineering
Healthcare
Information Technology
Manufacturing
Oil & Gas
Retail & Consumer Goods
Education
Professional Services
Telecommunications
Transportation & Logistics
Real Estate
Hospitality & Tourism
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Administration
Research & Development
Business Development
Project Management Office
Chief Executive Officer
Department Manager
HR Director
Legal Counsel
Project Manager
Software Developer
Sales Representative
Account Manager
Administrative Assistant
Operations Manager
Financial Analyst
Marketing Specialist
Customer Service Representative
Technical Support Engineer
Research Analyst
Business Development Manager
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