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The Client Disengagement Letter is an essential document used when a professional service provider needs to formally end their business relationship with a client in Saudi Arabia. It serves multiple purposes: documenting the formal conclusion of services, protecting both parties' interests, and ensuring compliance with Saudi Arabian commercial law and Sharia principles. This document becomes necessary when services need to be terminated due to project completion, strategic realignment, conflict of interest, or other professional reasons. The letter typically includes critical information such as the effective termination date, handling of outstanding matters, final billing arrangements, and document return procedures. In the Saudi Arabian context, it must adhere to local professional services regulations, data protection laws, and document retention requirements while maintaining appropriate professional courtesy and respect for business relationships.

1. Letter Header and Date: Professional letterhead, current date, and reference number if applicable

2. Client Information Block: Full name and address of the client, including key contact person

3. Subject Line: Clear indication that this is a Disengagement Notice

4. Formal Salutation: Professional greeting to the appropriate client representative

5. Service Confirmation: Brief description of services provided and reference to original engagement

6. Disengagement Statement: Clear and professional statement of termination of services

7. Effective Date: Specific date when the professional relationship will end

8. Outstanding Matters: Status of current work and handling of incomplete matters

9. Final Billing: Information about final invoices and payment requirements

10. Document Return Process: Process and timeline for returning client documents and materials

11. Records Retention: Information about how and for how long records will be maintained

12. Closing Statement: Professional conclusion and acknowledgment of past business

13. Signature Block: Official signature, name, and title of the authorized representative