The Termination Letter Due To Poor Performance During Probation is a crucial document used by employers in Qatar when ending employment relationships during the statutory probation period (maximum 6 months under Qatar Labor Law). This document is essential when an employee's performance does not meet required standards during their probationary period. It must comply with Qatar Labor Law No. 14 of 2004 and related regulations, particularly Articles 39 and 40 regarding probation periods and termination rights. The letter should include specific details about performance issues, notice period, final settlements, and other administrative requirements. It serves as both a legal record and formal communication, protecting both employer and employee interests while ensuring regulatory compliance with Qatar's employment laws.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Details: Full name, employee ID, position, department, and date of joining
3. Subject Line: Clear indication that this is a termination of employment during probation period
4. Legal Basis: Reference to relevant articles of Qatar Labor Law and the employment contract's probation clause
5. Performance Issues: Brief but specific outline of the performance issues observed during probation
6. Notice Period: Clear statement of the notice period as per Qatar Labor Law and last working day
7. Final Settlement: Information about final salary, benefits, and settlement calculation
8. Company Property: Request for return of company property and details of handover process
9. Signatory Section: Space for authorized signatory details and signature
1. Prior Warnings: Include if formal warnings or performance improvement discussions were documented during the probation period
2. Training Attempts: Include if specific training or support was provided to address performance issues
3. Exit Interview: Include if an exit interview is to be conducted
4. Non-Compete Reminder: Include if the employment contract contained non-compete clauses that survive termination
5. Visa/Immigration Status: Include for expatriate employees regarding their visa status and requirements
1. Performance Review Documentation: Copies of performance evaluations or assessments conducted during probation
2. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and any deductions
3. Company Property Checklist: List of company assets to be returned before final clearance
4. Acknowledgment Receipt: Form for employee to acknowledge receipt of termination letter
5. Exit Clearance Form: Checklist for various department clearances before final settlement
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