The Mutual Termination Letter is utilized when both employer and employee in Qatar agree to end their employment relationship amicably. This document is essential for ensuring compliance with Qatar Labor Law No. 14 of 2004 and protecting both parties' interests. It should be used when there is a mutual understanding to terminate employment outside of standard resignation or termination procedures. The letter includes crucial details such as the termination date, financial settlements, end-of-service benefits calculation, and any continuing obligations. For expatriate employees, it may also address visa-related matters. The document serves as evidence of agreement and helps prevent future disputes by clearly documenting the terms of separation under Qatari jurisdiction.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Contract Reference: Clear identification of the employment contract being terminated, including original contract date and employee details
3. Mutual Agreement Statement: Express statement that both parties agree to terminate the employment relationship
4. Effective Date: Specific date when the employment relationship will end
5. Financial Settlement: Summary of final salary, end-of-service benefits, and other entitlements as per Qatar Labor Law
6. Company Property: Statement regarding return of company property and documents
7. Full and Final Settlement: Confirmation that both parties have no further claims against each other
8. Signatures: Space for both employer and employee signatures, with dates
1. Ongoing Projects Handover: Include when there are specific projects or responsibilities that need to be transferred
2. Non-Compete Reminder: Include if the original contract contained non-compete clauses that survive termination
3. Confidentiality Obligations: Include if specific confidentiality terms need to be reinforced post-termination
4. Reference Provision: Include if parties agree on the terms of future employment references
5. Immigration Status: Include for expatriate employees regarding visa cancellation and transfer procedures
1. Schedule 1 - Financial Settlement Breakdown: Detailed calculation of all financial entitlements including salary, end-of-service benefits, and other payments
2. Schedule 2 - Company Property List: Itemized list of company property to be returned
3. Schedule 3 - Outstanding Obligations: List of any pending tasks, projects, or obligations to be completed before termination
4. Schedule 4 - Clearance Checklist: Checklist of departmental clearances required before final settlement
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