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Letterhead Invoice for Qatar

Letterhead Invoice Template for Qatar

A Letterhead Invoice is a formal commercial document issued under Qatar law that serves as an official record of a business transaction between parties. It must comply with Qatar's VAT Law No. 2 of 2019 and Commercial Law No. 27 of 2006, including specific requirements for content, format, and tax information. The document incorporates mandatory elements such as VAT registration numbers, tax calculations, and bilingual (Arabic and English) company information, while serving as a legally valid request for payment and a record for accounting and tax purposes.

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What is a Letterhead Invoice?

The Letterhead Invoice is a fundamental business document used in Qatar for commercial transactions and tax compliance. It serves as an official record of sales or services rendered, incorporating all elements required by Qatar's VAT and commercial laws. This document type is essential for businesses operating in Qatar, as it must include specific information such as VAT registration numbers, tax calculations, and bilingual details in both Arabic and English. The Letterhead Invoice format ensures compliance with local regulations while providing a standardized approach to requesting payment and maintaining financial records. It's particularly important given Qatar's implementation of VAT and strict requirements for business documentation, serving both as a payment request and a legal record for tax and audit purposes.

What sections should be included in a Letterhead Invoice?

1. Company Header Information: Company name, logo, address, contact details, Commercial Registration number, and VAT registration number in both Arabic and English

2. Invoice Details: Invoice number, date, payment due date, and reference numbers

3. Client Information: Full client name, address, contact details, and their VAT registration number (if applicable)

4. Product/Service Details: Itemized list of products/services, quantities, unit prices, and descriptions

5. Calculation Summary: Subtotal, VAT amount (5%), any discounts or additional charges, and total amount in both figures and words

6. Payment Information: Bank account details, payment terms, and accepted payment methods

7. Legal Statement: Standard invoice declaration and VAT statement as required by Qatar law

What sections are optional to include in a Letterhead Invoice?

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or client reference number

2. Delivery Details: Add when physical goods are being supplied, including delivery address and shipping terms

3. Project References: Include for project-based services to track specific project or milestone billing

4. Currency Exchange: Add when dealing with international transactions, showing exchange rates and equivalent amounts

5. Discount Terms: Include when offering early payment discounts or special pricing arrangements

6. Additional Notes: Space for any specific instructions, terms, or additional information relevant to the transaction

What schedules should be included in a Letterhead Invoice?

1. Detailed Breakdown: Itemized breakdown of complex services or multiple deliverables (attach when needed)

2. Time Sheet: For service-based invoices where time tracking details need to be included

3. Delivery Documentation: Proof of delivery or service completion certificates when required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Qatar

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses










Relevant Industries

Retail

Professional Services

Construction

Manufacturing

Information Technology

Healthcare

Education

Real Estate

Hospitality

Consulting

Engineering

Trading

Transportation and Logistics

Energy

Financial Services

Relevant Teams

Finance

Accounts Receivable

Sales Administration

Tax

Operations

Commercial

Billing

Credit Control

Compliance

Administration

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Billing Coordinator

Tax Accountant

Financial Controller

Sales Administrator

Accounts Manager

Business Development Manager

Operations Manager

Compliance Officer

Office Administrator

Credit Controller

Commercial Manager

Finance Director

General Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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