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Letterhead Invoice for Malta

Letterhead Invoice Template for Malta

A Maltese letterhead invoice is a formal billing document that complies with Malta's VAT Act (Chapter 406) and Companies Act requirements. It serves as an official request for payment and a tax document, containing all legally required company information, transaction details, and payment terms. The document must include specific elements required under Maltese law, such as VAT numbers, registration details, and proper company identification, while maintaining a professional format that clearly communicates the transaction details and payment requirements to the recipient.

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What is a Letterhead Invoice?

The Letterhead Invoice is a crucial business document used in Malta for billing clients and maintaining tax compliance. It serves multiple purposes: as a formal payment request, a tax document for VAT purposes, and an accounting record. Required by Maltese law for business transactions, it must contain specific elements including the company's registration and VAT details, clear itemization of goods or services, and payment terms. The document is essential for businesses operating in Malta, as it helps maintain compliance with local tax authorities while providing a professional means of requesting payment from clients. The format and content must adhere to the requirements set forth in Malta's VAT Act and Companies Act, making it a legally valid document for both accounting and tax purposes.

What sections should be included in a Letterhead Invoice?

1. Company Header Information: Company name, registration number, VAT number, registered address, and contact details as required by Maltese Companies Act

2. Invoice Information Block: Invoice number, date, and any reference numbers

3. Client Information: Client's name, address, and VAT number (if applicable)

4. Item Details: Detailed breakdown of products/services, quantities, unit prices, and descriptions

5. Calculation Summary: Subtotal, VAT calculations, and total amount due in Euro

6. Payment Information: Bank details, payment terms, and due date

7. Legal Notices: Required legal statements including VAT declarations and payment terms as per Maltese law

What sections are optional to include in a Letterhead Invoice?

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or client reference

2. Delivery Details: Add when physical goods are being delivered, including delivery address and shipping terms

3. Special Terms: Any special payment arrangements or contract-specific terms

4. Discount Information: Details of any applied discounts or special pricing arrangements

5. Contact Person: Specific contact person details when dealing with large organizations

What schedules should be included in a Letterhead Invoice?

1. Detailed Work Breakdown: For services billed by time or complex projects requiring detailed explanation of work performed

2. Rate Card: When multiple service rates or product prices need to be referenced

3. Supporting Documentation: Any required certificates, timesheets, or proof of delivery that need to be attached to support the invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malta

Publisher

Ƶ

Document Type

Invoice Form

Cost

Free to use
Relevant legal definitions




















Clauses










Relevant Industries

Retail

Professional Services

Construction

Information Technology

Manufacturing

Wholesale Trade

Healthcare

Education

Consulting

Financial Services

Real Estate

Hospitality

Transportation

Legal Services

Creative Industries

Relevant Teams

Finance

Accounts Receivable

Administration

Sales Administration

Tax

Credit Control

Billing

Accounting

Operations

Company Secretariat

Relevant Roles

Accountant

Finance Manager

Accounts Receivable Clerk

Business Owner

Financial Controller

Billing Coordinator

Office Manager

Administrative Assistant

Company Secretary

Tax Manager

Finance Director

Accounts Manager

Sales Administrator

Business Administrator

Credit Controller

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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