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Leave Extension Request Letter for Qatar

Leave Extension Request Letter Template for Qatar

A Leave Extension Request Letter is a formal document used in Qatar to request an extension to an already approved leave period. This document must comply with Qatar Labor Law No. 14 of 2004 and related regulations, requiring specific information about the current leave period, requested extension duration, and justification. The letter serves as an official record of the request and typically requires supporting documentation, especially for medical or extraordinary circumstances. It forms part of the employee's personnel file and must be drafted in accordance with Qatar's employment documentation requirements, often needing to be presented in both Arabic and English depending on the organization's policies.

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What is a Leave Extension Request Letter?

The Leave Extension Request Letter is a crucial document in Qatar's employment landscape, used when employees need to extend their previously approved leave period. This document type is specifically designed to comply with Qatar Labor Law No. 14 of 2004 and subsequent amendments, requiring clear documentation of leave-related requests. The letter should be submitted before the original leave period expires, typically including details about the current leave, reason for extension, proposed new return date, and any supporting documentation. It's particularly important in Qatar's work environment where leave extensions must be properly documented for both legal compliance and organizational records. The document is used across various situations including medical emergencies, family circumstances, or educational purposes, and must align with the employer's internal policies while meeting Qatar's labor law requirements.

What sections should be included in a Leave Extension Request Letter?

1. Letter Header: Complete contact information of the sender and recipient, date, and reference number if applicable

2. Subject Line: Clear indication that this is a Leave Extension Request

3. Salutation: Formal greeting to the appropriate authority (usually HR Manager or Direct Supervisor)

4. Current Leave Details: Information about the existing approved leave, including start and end dates

5. Extension Request: Specific details about the requested extension period

6. Reason for Extension: Clear explanation of why the extension is needed, with supporting context

7. Work Status Update: Brief overview of current work responsibilities and handover arrangements

8. Contact Information: How to reach the employee during the extended leave period

9. Closing: Professional closing statement, signature, and employee details including ID number

What sections are optional to include in a Leave Extension Request Letter?

1. Medical Documentation Reference: Required when the leave extension is for medical reasons, referencing attached medical certificates

2. Delegation of Duties: Include when there's a need to specify who will handle specific responsibilities during the extended absence

3. Return to Work Plan: Optional section detailing proposed arrangements for returning to work, particularly relevant for longer extensions

4. Previous Leave History: May be included if relevant to supporting the extension request, showing responsible leave usage

What schedules should be included in a Leave Extension Request Letter?

1. Medical Certificate: Required attachment for health-related leave extensions

2. Supporting Documentation: Any additional documents supporting the reason for extension (e.g., training certificates, course extension proof, etc.)

3. Handover Notes: Detailed document outlining current project status and temporary responsibility assignments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Qatar

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions






















Clauses















Relevant Industries

Banking and Financial Services

Construction and Engineering

Oil and Gas

Healthcare

Education

Hospitality and Tourism

Information Technology

Retail

Manufacturing

Professional Services

Government and Public Sector

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Transportation and Logistics

Real Estate

Media and Entertainment

Relevant Teams

Human Resources

Administration

Legal

Finance

Operations

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Sales

Marketing

Customer Service

Research and Development

Project Management Office

Quality Assurance

Corporate Communications

Facilities Management

Executive Leadership

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Project Manager

Human Resources Manager

Administrative Officer

Software Engineer

Financial Analyst

Sales Representative

Operations Manager

Teacher

Medical Doctor

Construction Site Supervisor

Accountant

Legal Counsel

Research Scientist

Marketing Executive

Customer Service Representative

Technical Support Specialist

Business Development Manager

Industries





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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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