Subaward Agreement

Subaward Agreement Template for Philippines

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Key Requirements PROMPT example:

"I need a Subaward Agreement under Philippine law for a research collaboration between our university and a local NGO, involving marine conservation research with a total budget of 500,000 PHP and requiring specific provisions for data sharing and publication rights."

Document background

The Subaward Agreement is a critical document used when a primary recipient of funding needs to engage another organization to perform a portion of a funded project. This agreement type is common in research, development, and educational projects in the Philippines, where collaboration between institutions is necessary. The document must comply with Philippine laws, including the Civil Code, Government Procurement Reform Act, and relevant regulatory requirements. It typically includes comprehensive details about the project scope, financial terms, reporting requirements, intellectual property rights, and compliance obligations. The Subaward Agreement serves as the primary mechanism for ensuring proper oversight, accountability, and compliance with both the prime award requirements and local legal frameworks, while protecting the interests of all parties involved.

Suggested Sections

1. Parties: Identification of the prime awardee and subawardee, including full legal names, addresses, and registration details

2. Background: Context of the prime award and the reason for the subaward arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Subaward: Detailed description of the work to be performed under the subaward

5. Term and Timeline: Duration of the subaward and key milestone dates

6. Financial Provisions: Budget, payment terms, allowable costs, and financial reporting requirements

7. Reporting Requirements: Technical and financial reporting obligations, including frequency and format

8. Monitoring and Compliance: Oversight mechanisms, audit rights, and compliance requirements

9. Intellectual Property Rights: Ownership and rights to intellectual property created under the subaward

10. Confidentiality: Protection of confidential information and data privacy requirements

11. Representations and Warranties: Standard warranties and representations from both parties

12. Termination: Grounds and procedures for termination of the subaward

13. Dispute Resolution: Procedures for resolving disputes, including governing law and jurisdiction

14. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Personnel Requirements: Include when the subaward involves specific staffing requirements or key personnel

2. Equipment and Property: Include when the subaward involves purchase or use of equipment or property

3. Cost-Sharing: Include when the subawardee is required to contribute their own resources

4. Program Income: Include when activities may generate income that needs to be accounted for

5. Export Control: Include when the work involves controlled technologies or international transfers

6. Environmental Health and Safety: Include when work involves laboratory or field activities

7. Human Subjects Research: Include when the project involves human subjects research

8. Publication Rights: Include when research results may be published

9. Security Requirements: Include when dealing with sensitive information or secure facilities

Suggested Schedules

1. Schedule A - Statement of Work: Detailed description of the technical work to be performed

2. Schedule B - Budget: Detailed budget breakdown and budget narrative

3. Schedule C - Payment Schedule: Timeline and conditions for payments

4. Schedule D - Reporting Templates: Required formats for technical and financial reports

5. Schedule E - Key Personnel: List of key personnel and their qualifications

6. Schedule F - Flow-down Provisions: Applicable provisions from the prime award that flow down to the subaward

7. Schedule G - Compliance Requirements: Specific regulatory and compliance requirements

8. Appendix 1 - Insurance Requirements: Required insurance coverage and limits

9. Appendix 2 - Required Certifications: Required certifications and representations from the subawardee

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Higher Education

Research & Development

International Development

Healthcare

Scientific Research

Technology Development

Agriculture

Environmental Conservation

Public Health

Social Services

Relevant Teams

Legal

Finance

Grants Administration

Research Administration

Compliance

Operations

Project Management

Procurement

Risk Management

International Programs

Relevant Roles

Grants Manager

Research Administrator

Contract Manager

Project Director

Principal Investigator

Financial Controller

Compliance Officer

Legal Counsel

Program Manager

Operations Director

Research Director

Partnership Manager

Chief Financial Officer

Project Coordinator

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