Salon Client Intake Form

Salon Client Intake Form Template for Philippines

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Key Requirements PROMPT example:

"I need a comprehensive Salon Client Intake Form for my new high-end beauty salon in Manila, opening in March 2025, that includes sections for premium services like chemical treatments and advanced skincare procedures, with strong emphasis on liability protection and allergies documentation."

Document background

The Salon Client Intake Form is an essential document used by beauty establishments in the Philippines to gather and maintain crucial client information while ensuring compliance with local regulations. This document is typically completed before providing any salon services and serves multiple purposes: collecting client contact details, documenting medical history and allergies, recording service preferences, and obtaining necessary consents. The form must comply with the Philippine Data Privacy Act (RA 10173), Consumer Act of the Philippines (RA 7394), and relevant Department of Health guidelines. It helps establish a professional relationship between the salon and client while protecting both parties through proper documentation and informed consent.

Suggested Sections

1. Personal Information: Basic client details including name, contact information, and preferred communication method

2. Emergency Contact Information: Details of person to contact in case of emergency

3. Medical History: Relevant health conditions, allergies, and medications that could affect salon services

4. Hair History: Previous treatments, current hair condition, and any past adverse reactions

5. Skin Sensitivity: Information about skin reactions, sensitivities, and previous adverse reactions to beauty products

6. Service Preferences: Client's typical service requests and preferences for future reference

7. Photo Consent: Permission for before/after photos and marketing usage

8. Acknowledgment and Consent: Client's agreement to terms, services, and data processing

Optional Sections

1. Lifestyle Questionnaire: Additional information about client's daily routine and product usage, useful for premium services

2. Product Preferences: Specific brands or products the client prefers or wishes to avoid

3. Loyalty Program Enrollment: Optional section for clients interested in joining the salon's rewards program

4. Special Occasions: Important dates for client relationship management and promotional purposes

5. Service History Log: Detailed record of past services for returning clients

Suggested Schedules

1. Privacy Policy: Detailed explanation of how client data is collected, used, and protected as per RA 10173

2. Service Menu: Current list of available services and prices

3. Salon Policies: Rules regarding cancellations, tardiness, and general salon procedures

4. Product Ingredients List: Common ingredients used in salon products for allergy reference

5. Waiver of Liability: Standard waiver form for specific high-risk services

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Beauty and Personal Care

Health and Wellness

Spa Services

Cosmetics

Personal Services

Professional Services

Beauty Education

Relevant Teams

Operations

Customer Service

Legal and Compliance

Quality Assurance

Training and Development

Front Desk

Beauty Services

Administration

Marketing

Relevant Roles

Salon Owner

Beauty Salon Manager

Hair Stylist

Beautician

Nail Technician

Spa Therapist

Esthetician

Customer Service Representative

Compliance Officer

Quality Assurance Manager

Training Manager

Operations Manager

Front Desk Coordinator

Beauty Consultant

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