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RFP Contracting

RFP Contracting Template for Philippines

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Key Requirements PROMPT example:

RFP Contracting

"I need an RFP Contracting document for a government IT infrastructure upgrade project in Manila, with specific emphasis on cybersecurity requirements and local content provisions, to be implemented starting March 2025."

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Document background
The RFP Contracting document is a crucial instrument in Philippine procurement processes, primarily used by government agencies and public sector entities when seeking goods, services, or works from potential suppliers or contractors. This document type is specifically governed by Republic Act 9184 (Government Procurement Reform Act) and must strictly comply with its Implementing Rules and Regulations. RFP Contracting documents are utilized when detailed technical proposals and cost comparisons are required, particularly for complex projects or services where factors beyond price need to be evaluated. The document includes comprehensive sections covering technical specifications, evaluation criteria, legal requirements, and terms and conditions, all tailored to meet Philippine procurement regulations and local business practices. It serves as both a solicitation tool and the foundation for the eventual contract with the winning bidder.
Suggested Sections

1. Parties: Identification of the procuring entity and potential bidders/suppliers

2. Background: Context of the procurement need and brief project overview

3. Definitions: Key terms used throughout the RFP document

4. Scope of Work: Detailed description of the required goods, services, or works

5. Instructions to Bidders: Complete guidelines for bid preparation and submission

6. Eligibility Requirements: Mandatory qualifications and documentary requirements for bidders

7. Bid Evaluation Criteria: Detailed evaluation methodology and scoring system

8. Terms of Reference: Specific technical requirements and deliverables

9. Timeline and Milestones: Project schedule, deadlines, and key dates

10. Pricing and Payment Terms: Required format for price proposals and payment conditions

11. Contract Terms and Conditions: Standard legal provisions and specific contract requirements

12. Submission Requirements: Format, content, and procedure for proposal submission

13. Warranty and Support: Required warranties and post-implementation support

14. Confidentiality and Intellectual Property: Protection of confidential information and IP rights

15. Governing Law and Dispute Resolution: Applicable laws and dispute settlement procedures

Optional Sections

1. Site Visit Requirements: Details of mandatory site visits, applicable for construction or installation projects

2. Environmental Requirements: Environmental compliance requirements for projects with environmental impact

3. Local Content Requirements: Specifications for required local content or domestic preference

4. Security Requirements: Special security clearances or requirements for sensitive projects

5. Training Requirements: Details of required training services, if applicable

6. Insurance Requirements: Special insurance coverage requirements beyond standard provisions

7. Subcontracting Provisions: Rules and limitations regarding subcontracting

8. Foreign Currency Provisions: Special provisions for contracts involving foreign currency

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical requirements and specifications

2. Schedule B - Price Proposal Forms: Standard forms for submitting price proposals

3. Schedule C - Evaluation Criteria Matrix: Detailed scoring system and evaluation methodology

4. Schedule D - Required Forms and Templates: Standard forms for submissions and declarations

5. Schedule E - Draft Contract: Template of the contract to be executed with the winning bidder

6. Appendix 1 - Eligibility Documents Checklist: Checklist of required eligibility documents

7. Appendix 2 - Performance Security Forms: Templates for various forms of performance security

8. Appendix 3 - Project Timeline: Detailed project implementation schedule

9. Appendix 4 - Sample Reports and Deliverables: Templates and examples of required reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions













































Clauses










































Relevant Industries

Government and Public Sector

Construction and Infrastructure

Information Technology

Healthcare

Education

Transportation

Defense and Security

Energy and Utilities

Manufacturing

Professional Services

Telecommunications

Environmental Services

Relevant Teams

Procurement

Legal

Finance

Project Management

Operations

Compliance

Technical Services

Supply Chain

Business Development

Risk Management

Government Relations

Quality Assurance

Relevant Roles

Procurement Manager

Contract Administrator

Legal Counsel

Project Manager

Technical Specialist

Finance Director

Compliance Officer

Business Development Manager

Bid Manager

Operations Director

Chief Financial Officer

Risk Manager

Supply Chain Manager

Government Relations Officer

Quality Assurance Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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