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Independent Contractor Invoice Template for Philippines

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Key Requirements PROMPT example:

Independent Contractor Invoice

"I need a VAT-registered Independent Contractor Invoice template for my IT consulting services in Manila, compliant with BIR regulations, to bill a multinational client for a three-month project starting January 2025."

Document background
The Independent Contractor Invoice is an essential business document used in the Philippine market when a self-employed professional or freelancer needs to bill a client for services rendered. This document must comply with specific requirements set forth by the Bureau of Internal Revenue (BIR), including proper invoice numbering, tax identification details, and mandatory declarations. It serves multiple purposes: requesting payment, documenting the business transaction, and maintaining tax compliance. The invoice should be used whenever an independent contractor completes a service or reaches a billing milestone as per the contract terms. It must include specific information such as the contractor's and client's complete details, service descriptions, amounts, tax components, and any required BIR text, making it a valid document for both business and tax purposes.
Suggested Sections

1. Invoice Header: Contains the contractor's complete name, TIN, registered address, and contact details as registered with BIR

2. Invoice Number and Date: Unique sequential invoice number and date of issuance

3. Client Information: Complete name, address, and TIN of the client/company being billed

4. Service Description: Detailed description of services rendered, including the period of service

5. Amount Details: Breakdown of charges, rates, and quantities

6. Tax Information: VAT amount (if VAT-registered) or notation of VAT-exempt status

7. Total Amount: Total amount due in both figures and words

8. Payment Terms: Payment due date and accepted payment methods

9. BIR Required Text: Standard text required by BIR including 'This invoice is valid for five (5) years from the date of ATP'

Optional Sections

1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process

2. Project Code: Add when the client requires specific project tracking codes

3. Withholding Tax Information: Include when the client is a withholding agent and needs to deduct withholding tax

4. Bank Details: Add when direct bank transfer is the preferred payment method

5. Special Instructions: Include any special billing instructions or notes required by the client

Suggested Schedules

1. Time Sheet: Detailed breakdown of hours worked or specific tasks completed (if billing is time-based)

2. Expense Report: Itemized list of reimbursable expenses with supporting documentation

3. Service Completion Form: Client-signed documentation confirming completion of services (if required by client)

4. Rate Card: Breakdown of standard rates for different services (if multiple service types are being billed)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Information Technology

Professional Services

Creative Industries

Management Consulting

Engineering

Construction

Education and Training

Healthcare

Digital Marketing

Media and Entertainment

Real Estate

Financial Services

Research and Development

Relevant Teams

Finance

Accounting

Procurement

Legal

Human Resources

Operations

Project Management Office

Administration

Compliance

Tax

Relevant Roles

Freelance Consultant

Independent Software Developer

Contract Project Manager

Freelance Graphic Designer

External Auditor

Business Analyst Contractor

Independent Marketing Consultant

Contract Engineer

Freelance Content Writer

Independent Trainer

External Legal Consultant

Contract Research Analyst

Freelance Architect

Independent Financial Advisor

Contract Data Scientist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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