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Ending Tenancy Agreement Letter

Ending Tenancy Agreement Letter Template for Philippines

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Key Requirements PROMPT example:

Ending Tenancy Agreement Letter

"I need an Ending Tenancy Agreement Letter for my commercial office space in Makati City, Philippines, as I'm relocating my business; the lease termination should be effective March 31, 2025, and I need to ensure compliance with the 60-day notice period requirement."

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Document background
The Ending Tenancy Agreement Letter is a crucial document in Philippine real estate practice, used when either a landlord or tenant wishes to formally terminate a lease agreement. This document must comply with Philippine legal requirements, particularly the Civil Code of the Philippines and the Rent Control Act, which specify mandatory notice periods and termination procedures. The letter typically includes the termination date, property details, arrangements for final inspection, utility settlements, and security deposit return. It serves as official documentation of the intention to end the tenancy and protects both parties' interests by clearly stating the terms of the termination. The document is particularly important in urban areas where rental relationships are more formally regulated and can be used for both residential and commercial properties.
Suggested Sections

1. Sender's Details: Full name and contact information of the party sending the letter (tenant or landlord)

2. Date: The formal date of the letter

3. Recipient's Details: Full name and contact information of the receiving party

4. Subject Line: Clear indication that this is a notice of tenancy termination

5. Property Information: Complete address and details of the rental property

6. Formal Notice Statement: Clear statement of intention to terminate the tenancy and the intended end date

7. Legal Notice Period Confirmation: Statement confirming compliance with required notice period under Philippine law

8. Final Inspection Request: Proposed date and time for final property inspection

9. Forwarding Address: New address for future correspondence and return of security deposit

10. Closing and Signature: Formal closing, signature, and printed name of the sender

Optional Sections

1. Security Deposit Discussion: Include when specific arrangements for security deposit return need to be addressed

2. Maintenance Issues: Include when there are specific maintenance or repair issues that need to be documented

3. Utility Transfer: Include when arrangements for utility transfers or final readings need to be specified

4. Key Return: Include when specific arrangements for key return need to be made

5. Early Termination Explanation: Include when the termination is before the original lease end date and requires explanation

6. Outstanding Payments: Include when there are any pending rent payments or other financial matters to be addressed

Suggested Schedules

1. Move-out Checklist: Detailed list of items to be checked during final inspection

2. Photographic Evidence: Current dated photos of property condition

3. Original Lease Agreement: Copy of the original lease agreement for reference

4. Utility Bills: Copies of final utility bills or statements

5. Inventory List: List of landlord-owned items in the property that need to be accounted for

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















Clauses
















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Hospitality

Office Space

Industrial

Legal Services

Property Development

Relevant Teams

Legal

Real Estate

Property Management

Facilities Management

Operations

Administrative Services

Tenant Relations

Asset Management

Compliance

Document Management

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Facilities Manager

Legal Counsel

Housing Administrator

Tenant Relations Officer

Property Administrator

Real Estate Operations Manager

Compliance Officer

Lease Administrator

Building Manager

Asset Manager

Property Services Coordinator

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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