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Agreement Invoice for Philippines

Agreement Invoice Template for Philippines

A comprehensive legal document used in the Philippines that combines the elements of both an agreement and an invoice, establishing the contractual relationship between parties while simultaneously serving as a formal billing document. This hybrid instrument complies with Philippine tax regulations, particularly the National Internal Revenue Code and BIR requirements, while incorporating standard contractual provisions. It details the goods or services provided, payment terms, tax implications, and other relevant commercial terms, making it particularly useful for business transactions requiring both immediate billing and ongoing contractual obligations.

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What is a Agreement Invoice?

The Agreement Invoice is a specialized document format commonly used in Philippine business transactions where parties need to establish both contractual terms and payment obligations in a single document. This format is particularly relevant when the transaction requires more than just a simple invoice but doesn't warrant a separate contract and invoice. The Agreement Invoice must comply with the Philippines' Bureau of Internal Revenue (BIR) requirements for valid invoices while incorporating necessary contractual elements under Philippine civil law. It typically includes detailed descriptions of goods or services, payment terms, warranties, tax information, and other relevant commercial terms. This document type is especially useful for professional services, consulting arrangements, or complex sales transactions where the parties need to clearly document both the commercial and legal aspects of their relationship.

What sections should be included in a Agreement Invoice?

1. Parties: Full legal names and addresses of both parties, including tax identification numbers (TIN)

2. Background: Context of the transaction and relationship between the parties

3. Definitions: Key terms used throughout the agreement invoice

4. Invoice Details: Invoice number, date, and other required BIR information

5. Description of Goods/Services: Detailed itemization of goods/services with quantities and unit prices

6. Payment Terms: Amount due, payment deadline, method of payment, and late payment consequences

7. Tax Information: VAT status, withholding tax requirements, and other applicable tax details

8. Warranties and Representations: Guarantees regarding the goods/services provided

9. General Terms: Standard contract terms including governing law and dispute resolution

10. Execution: Signature blocks and date of execution

What sections are optional to include in a Agreement Invoice?

1. Delivery Terms: Include when physical goods are involved, specifying delivery method and timeline

2. Quality Standards: Include for technical or specialized products/services requiring specific standards

3. Intellectual Property Rights: Include when the transaction involves IP transfer or licensing

4. Confidentiality: Include when sensitive information is shared during the transaction

5. Force Majeure: Include when long-term or high-value transactions need protection against unforeseen events

6. Insurance Requirements: Include for high-risk or high-value transactions

7. Return/Refund Policy: Include for goods that may need return or replacement

What schedules should be included in a Agreement Invoice?

1. Schedule A - Detailed Price Breakdown: Itemized list of all charges, fees, and calculations

2. Schedule B - Technical Specifications: Detailed technical requirements or specifications for goods/services

3. Schedule C - Service Level Agreement: Performance metrics and standards for services

4. Appendix 1 - Required Documents: Copies of business permits, licenses, and other required documentation

5. Appendix 2 - Payment Schedule: If payment is in installments, detailed payment timeline and amounts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions




























Clauses




























Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Information Technology

Consulting

Healthcare

Education

Real Estate

Logistics

Telecommunications

Financial Services

Engineering

Creative Industries

Agriculture

Relevant Teams

Finance

Legal

Accounts Receivable

Sales

Procurement

Tax

Compliance

Operations

Commercial

Business Development

Contract Administration

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Contract Administrator

Legal Counsel

Business Development Manager

Sales Manager

Procurement Officer

Chief Financial Officer

Account Executive

Tax Manager

Operations Manager

Compliance Officer

Commercial Director

Business Owner

Project Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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