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The Not A Good Fit Termination Letter is a crucial document in New Zealand employment practice used when terminating employment due to an employee not meeting organizational fit or performance expectations, rather than for misconduct or redundancy. This document should be used after proper performance discussions have taken place and when the decision to terminate has been made in accordance with New Zealand employment law principles. The letter must comply with the Employment Relations Act 2000 and maintain the good faith obligations inherent in New Zealand employment relationships. It typically follows performance discussions or reviews and should reference any relevant previous conversations. The document includes essential information about notice periods, final payments, and transitional arrangements while maintaining a professional and respectful tone. It's crucial that the letter avoids any discriminatory language and clearly states the practical next steps for both parties.

1. Date and Address Block: Current date and full contact details of both the employer and employee

2. Formal Greeting: Professional salutation addressing the employee by name

3. Purpose Statement: Clear statement indicating this is a termination letter and brief mention of previous discussions if any

4. Termination Decision: Clear articulation of the decision to terminate due to not being a good fit, avoiding discriminatory or potentially defamatory language

5. Notice Period: Specification of the notice period as per employment agreement and last working day

6. Final Pay Information: Details about final salary, holiday pay, and other entitlements

7. Company Property: Instructions regarding return of company property and handling of work-related information

8. Closing Statement: Professional conclusion with good wishes for future endeavors

9. Signature Block: Space for employer signature, name, and title