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Not A Good Fit Termination Letter for New Zealand

Not A Good Fit Termination Letter Template for New Zealand

This document is a formal termination letter used in New Zealand employment contexts when an employee's performance or fit within the organization isn't meeting expectations, but where there hasn't been serious misconduct. The letter complies with New Zealand employment law requirements, including the Employment Relations Act 2000, and maintains a professional, respectful tone while clearly communicating the termination decision. It includes essential information about notice periods, final pay arrangements, and transitional requirements, while ensuring compliance with good faith obligations and procedural fairness under New Zealand employment legislation.

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Not A Good Fit Termination Letter

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What is a Not A Good Fit Termination Letter?

The Not A Good Fit Termination Letter is a crucial document in New Zealand employment practice used when terminating employment due to an employee not meeting organizational fit or performance expectations, rather than for misconduct or redundancy. This document should be used after proper performance discussions have taken place and when the decision to terminate has been made in accordance with New Zealand employment law principles. The letter must comply with the Employment Relations Act 2000 and maintain the good faith obligations inherent in New Zealand employment relationships. It typically follows performance discussions or reviews and should reference any relevant previous conversations. The document includes essential information about notice periods, final payments, and transitional arrangements while maintaining a professional and respectful tone. It's crucial that the letter avoids any discriminatory language and clearly states the practical next steps for both parties.

What sections should be included in a Not A Good Fit Termination Letter?

1. Date and Address Block: Current date and full contact details of both the employer and employee

2. Formal Greeting: Professional salutation addressing the employee by name

3. Purpose Statement: Clear statement indicating this is a termination letter and brief mention of previous discussions if any

4. Termination Decision: Clear articulation of the decision to terminate due to not being a good fit, avoiding discriminatory or potentially defamatory language

5. Notice Period: Specification of the notice period as per employment agreement and last working day

6. Final Pay Information: Details about final salary, holiday pay, and other entitlements

7. Company Property: Instructions regarding return of company property and handling of work-related information

8. Closing Statement: Professional conclusion with good wishes for future endeavors

9. Signature Block: Space for employer signature, name, and title

What sections are optional to include in a Not A Good Fit Termination Letter?

1. Reference Offer: Include when the company is willing to provide a reference for future employment

2. Gardening Leave: Include when the employee will be placed on garden leave during the notice period

3. Confidentiality Reminder: Include when there are specific confidentiality obligations to reinforce

4. Handover Requirements: Include when there are specific projects or responsibilities that need formal handover

5. Outstanding Benefits: Include when there are specific benefits, bonuses, or commissions to be addressed

6. Post-Employment Restrictions: Include when there are relevant non-compete or non-solicitation clauses to remind about

What schedules should be included in a Not A Good Fit Termination Letter?

1. Final Paycheck Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements

2. Company Property Checklist: List of company items to be returned before or on the last day

3. Handover Document Template: Template for documenting current projects and responsibilities if handover is required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions











Clauses

















Relevant Industries

Professional Services

Technology

Healthcare

Financial Services

Retail

Manufacturing

Education

Hospitality

Construction

Media and Entertainment

Non-profit

Telecommunications

Transportation

Real Estate

Agriculture

Relevant Teams

Human Resources

People Operations

Employee Relations

Legal

Personnel Management

Executive Leadership

Operations Management

Relevant Roles

Human Resources Manager

HR Director

People Operations Manager

HR Business Partner

HR Coordinator

Chief People Officer

Employee Relations Manager

HR Operations Manager

Department Manager

Line Manager

Team Leader

General Manager

Managing Director

CEO

Business Owner

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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