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Event License Agreement Template for New Zealand

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Key Requirements PROMPT example:

Event License Agreement

"I need an Event License Agreement for a three-day corporate technology conference at the Wellington Convention Centre in March 2025, including provisions for catering services and technical equipment setup."

Document background
The Event License Agreement serves as a critical legal instrument in New Zealand's events and venues industry, establishing the contractual relationship between venue owners and event organizers. This document is essential when any organization or individual seeks to use a venue for hosting events, whether they be concerts, exhibitions, corporate functions, or other gatherings. The agreement comprehensively addresses operational requirements, risk management, and compliance with New Zealand legislation, including the Health and Safety at Work Act 2015, Building Act 2004, and relevant local authority regulations. It provides clarity on responsibilities, protects both parties' interests, and ensures proper venue utilization while maintaining safety and regulatory compliance.
Suggested Sections

1. Parties: Identification and details of the Licensor (venue owner) and Licensee (event organizer)

2. Background: Context of the agreement, including brief description of the venue and intended event

3. Definitions: Definitions of key terms used throughout the agreement

4. Grant of License: Specific details of the license granted, including venue areas covered and permitted use

5. Term and Event Dates: Duration of the license, including setup and breakdown periods

6. License Fee and Payment Terms: Financial terms, payment schedule, and any additional charges

7. Licensee Obligations: Core responsibilities of the event organizer including compliance with laws and venue rules

8. Licensor Obligations: Core responsibilities of the venue owner including access and basic services

9. Insurance and Liability: Insurance requirements and allocation of risk between parties

10. Health and Safety: Health and safety requirements and responsibilities

11. Termination: Circumstances under which the agreement can be terminated and consequences

12. Force Majeure: Provisions for unforeseen circumstances and their impact on the agreement

13. General Provisions: Standard legal provisions including governing law, notices, and dispute resolution

Optional Sections

1. Alcohol Service: Required if alcohol will be served at the event, including licensing requirements

2. Food and Beverage: Required if food service is part of the event, including catering arrangements

3. Technical Services: Required if specific technical requirements (sound, lighting, etc.) are needed

4. Security: Required for large events or those with specific security needs

5. Sponsorship and Advertising: Required if the event includes sponsor obligations or advertising requirements

6. Merchandising: Required if merchandise will be sold at the event

7. Broadcasting Rights: Required if the event will be recorded or broadcast

8. Parking and Transportation: Required if specific parking or transport arrangements are needed

9. Sustainability Requirements: Required if specific environmental or sustainability standards must be met

Suggested Schedules

1. Schedule 1 - Venue Specifications: Detailed description of the licensed venue areas and facilities

2. Schedule 2 - Event Details: Specific details of the event including timing, nature, and expected attendance

3. Schedule 3 - License Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. Schedule 4 - Insurance Requirements: Specific insurance types and coverage levels required

5. Schedule 5 - Venue Rules and Regulations: Operational rules and requirements for venue use

6. Schedule 6 - Equipment and Services: List of equipment and services provided by each party

7. Appendix A - Floor Plans: Detailed venue layouts and floor plans

8. Appendix B - Emergency Procedures: Emergency and evacuation procedures

9. Appendix C - Required Permits: List of required permits and responsible parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












































Clauses






























Relevant Industries

Entertainment

Sports and Recreation

Hospitality

Arts and Culture

Corporate Events

Education

Tourism

Real Estate

Media and Broadcasting

Food and Beverage

Relevant Teams

Legal

Operations

Events Management

Facilities Management

Risk and Compliance

Commercial

Property Management

Business Development

Health and Safety

Technical Operations

Finance

Venue Operations

Relevant Roles

Venue Manager

Event Manager

Operations Director

Legal Counsel

Risk Manager

Facilities Manager

Commercial Director

Events Coordinator

Compliance Officer

Property Manager

Business Development Manager

Contract Administrator

Safety Officer

Technical Director

Venue Operations Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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