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Event License Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Event License Agreement

"I need an Event License Agreement for a three-day international tech conference at Hong Kong Convention Center from March 15-17, 2025, with specific provisions for broadcasting rights and technical equipment installation."

Document background
The Event License Agreement is a crucial document used in Hong Kong's events and entertainment industry when a property owner or manager grants temporary use rights of a venue to an event organizer. This agreement is essential for any situation where a venue is being provided for temporary use for events such as exhibitions, performances, corporate functions, or public gatherings. The document operates within Hong Kong's common law system and must comply with local regulations including the Places of Public Entertainment Ordinance and related legislation. It typically includes detailed provisions for venue specifications, operational requirements, safety measures, and risk allocation between parties. The agreement is particularly important in Hong Kong's dynamic events sector, where venues range from convention centers to shopping malls, and regulatory compliance is strictly enforced.
Suggested Sections

1. Parties: Identification of the licensor and licensee with full legal names and addresses

2. Background: Context of the agreement, including brief description of the event and venue

3. Definitions: Definitions of key terms used throughout the agreement

4. Grant of License: Specific details of the license being granted, including scope, duration, and purpose

5. Event Details: Comprehensive description of the event, including date, time, and nature of activities

6. Venue Specifications: Details of the licensed space, including specific areas covered and capacity limits

7. License Fee and Payment Terms: Financial terms including license fee, payment schedule, and any additional charges

8. Obligations of the Licensee: Responsibilities of the event organizer including safety, security, and compliance requirements

9. Obligations of the Licensor: Responsibilities of the venue owner/operator including access, facilities, and support services

10. Insurance and Liability: Insurance requirements and allocation of risks between parties

11. Termination: Circumstances under which the agreement can be terminated and consequences

12. Force Majeure: Provisions for unforeseen circumstances and their impact on the agreement

13. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction for disputes

14. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

Optional Sections

1. Intellectual Property Rights: Required when the event involves creation, use, or display of protected content

2. Broadcasting and Recording Rights: Necessary for events that may be recorded or broadcast

3. Food and Beverage: Required when catering or F&B sales are part of the event

4. Technical Requirements: Needed for events with specific technical or production elements

5. Sponsorship and Advertising: Include when the event involves sponsors or advertising rights

6. Security Arrangements: Detailed security provisions for large-scale or high-profile events

7. Environmental Protection: Required for events with significant environmental impact

8. Crowd Management: Necessary for large public events or exhibitions

9. COVID-19 Measures: Required during pandemic conditions for compliance with health regulations

Suggested Schedules

1. Schedule 1 - Venue Layout: Detailed floor plans and layout specifications of the licensed area

2. Schedule 2 - Equipment List: Inventory of equipment provided by the licensor or to be brought in by licensee

3. Schedule 3 - Event Timeline: Detailed schedule including setup, event, and breakdown times

4. Schedule 4 - Fee Schedule: Breakdown of all fees, charges, and payment milestones

5. Schedule 5 - Insurance Requirements: Specific insurance types and coverage amounts required

6. Schedule 6 - Technical Specifications: Detailed technical requirements and specifications

7. Schedule 7 - Operational Guidelines: Venue-specific operational rules and procedures

8. Schedule 8 - Emergency Procedures: Emergency protocols and evacuation procedures

9. Appendix A - Required Permits: List of required permits and licenses for the event

10. Appendix B - Contact List: Key contact persons from both parties and their details

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































Clauses




































Relevant Industries

Events and Entertainment

Hospitality

Real Estate

Sports and Recreation

Retail

Education

Corporate Services

Tourism

Media and Broadcasting

Food and Beverage

Arts and Culture

Exhibition and Conferences

Sports Management

Venue Management

Relevant Teams

Legal

Operations

Events

Facilities Management

Risk and Compliance

Sales

Business Development

Property Management

Marketing

Project Management

Contract Administration

Relevant Roles

Events Manager

Venue Manager

Operations Director

Legal Counsel

Property Manager

Facilities Manager

Event Coordinator

Compliance Officer

Risk Manager

Contract Administrator

Business Development Manager

Sales Director

Marketing Manager

Project Manager

Chief Operating Officer

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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